How do you select the best virtual office program? There has been a big increase in the demand for these programs recently. With the increased demand many new players, looking to make a quick buck, have entered the playing field. Some are marketing companies, with no direct responsibility for the services you are receiving.
Others have very limited resources and experience in providing clients the services they need. When selecting a virtual office provider be sure to look into their history and to make sure they will be accountable for providing the services you are paying for. The most successful companies survive on their reputation, so providing the best service possible is how they win new clients.
Amata Office Suites has been providing Virtual office services for more than 21 years. Understanding how to take care of our clients is what we do better than anyone in the industry.
WHO USES VIRTUAL OFFICE PROGRAMS
Large firms are using virtual office programs to open in new cities. Since the pandemic began many small firms have converted to virtual office programs to reduce costs. Midsize firms that have given up traditional office leases now maintain a combination of physical office space in a coworking office, with a virtual presence for those employees that do not come into the office on a regular basis. Almost every business, regardless of size or the nature of the business, can benefit from maintaining some type of virtual office program.
SECURITY PROTECTIONS AND PROFESSIONAL IMAGE
When selecting the best virtual office, it is important they provide adequate security protections. Providing a home address and personal phone number can expose an owner to unnecessary risk. By using a virtual address for the company, an owner is better able to insulate their private lives from that of their business. In much the same way, separating an owner’s personal cell phone number from the business phone number helps to keep personal information separate from that of the business.
For most businesses a professional image influences their pricing models. Businesses with positive images in the minds of their consumers have more pricing power than those with a negative or neutral image. Companies with a prestigious address in a desirable location, immediately create a positive impression with clients.
Renting or buying a physical office space can be a significant expense for businesses, especially startups or small businesses. Virtual offices offer a cost-effective alternative as they allow businesses to have a prestigious business address at a fraction of what a traditional office space would cost.
Virtual offices enable businesses to operate remotely and have a distributed workforce. Employees can work from anywhere, and the business can have a presence in multiple locations, creating a global presence. Firms can have local addresses and phone numbers in various countries or cities, helping them establish credibility and connect with local customers. This flexibility allows for increased productivity, profitability, and work-life balance for employees.
Virtual office services can include mail handling, a prestigious address, and many additional services that are provided a’ la carte. Many providers specialize by industry. For example, Amata Office Suites provides call answering with client in-take for law firms and professional service companies. Using a provider that provides a phone and phone app eliminates the expense of sourcing a separate business phone provider.
Administrative support can include the use of professional administrative assistants, paralegals and virtual assistants. Taking advantage of these resources will reduce a company’s fixed expenses, reducing risk.
Access to conferencing facilities is another benefit to using a virtual office service. The most prestigious virtual office providers provide access to meeting rooms, with the latest conferencing technologies to host in-person and virtual meetings. This provides businesses access to prestigious meeting rooms when needed, without the need for a dedicated office space.
Speak with an Amata team member to find out how your firm can benefit with a virtual office program. Contact us today.