Did you know a virtual and on-site assistant are all you need to drastically reduce your workload and unlock new growth? Over 6,000 lawyers have experienced this with our attorney support services.
And now, for the first time, you can mix virtual and on-site assistants together, adjusting the hours that they work to your exact needs, so you can effectively benefit from the best of both worlds.
Introducing Fractional Support Services
Amata is committed to innovation. For years we have seen how many solo and small law firms NEED support on a daily basis, but they cannot afford a full-time hire yet. Either their finances cannot support it, or they do not have sufficient workload to justify a full-time hire.
Our Fractional Support Services solve that.
We have five package programs, plus a pay-as-you-need-it service pricing, to match the exact support needs of your law firm. In this article we are going to focus on one of the packages, which combines virtual and on-site assistants for the first time.
What a Virtual Assistant Can Do For You
In the book “Buy Back Your Time,” productivity and growth expert Dan Martell explains:
“If you want to see your business explode, hiring an assistant is non-negotiable. It’s the first hire every entrepreneur should make. Every hour you spend on admin tasks, answering emails, managing your calendar, calling the gardener, paying bills, et cetera is an hour robbed from your business, family, and dream life.”
Why is a virtual assistant such an impactful hire for a business owner? It’s because, with proper training, they can “clone” you and take over all those essential but time-consuming tasks that are draining you.
These include:
- Schedule meetings
- Calendar management
- Client follow up calls
- Research
- Party planning
- Book events
- On-line shopping
- Social media posts
- Online Directory management
- Manage to-do lists
- Email management
- Organize events
- Accounts Payable / Accounts Receivable entries
- Client collection calls
- Enter attorney time/expenses
- Pay invoices
- Create templates/forms/charts/timelines
- Updating case management systems
- Prepare/edit PowerPoint presentations
- Data entry
- E-filing
And more!
A virtual assistant becomes a gatekeeper of your time, helping you do more without your personal involvement.
In our new Fractional Support Services packages, you can choose the number of hours of Executive Virtual Assistant support you need and whether or not you need on-site admin assistance or not. No more feeling like you don’t have enough for them to do or that you cannot afford one. Our packages suit your budget and demand as you grow.
What an On-Site Administrative Assistant Can Do For You
While virtual assistants can do a lot, some things need to be done in person and by someone experienced. That is where administrative assistants come in. This all-encompassing position can do anything that is required to keep your law firm running smoothly, such as coordinating staff events, bookkeeping, and making runs to the Recorder’s office, Secretary of State, County and Federal buildings.
Here is a list of services and on-site administrative assistant can handle for you:
- Daily runs to Courts, Clerk’s & Sheriff’s Offices
- Obtain certified copies, record liens, deeds, birth and death certificates, apostilles, and more.
- Pay fees, deliver courtesy copies, and obtain duplicate tax bills.
- Billing & data entry
- Greet your clients and answer your phone
- Notary services
- Document witness
- Electronic filing services
- Document delivery
- Translation/interpreter services (documents, remote, and on-site)
- Skip tracing
- Social media posting, Google Analytics monitoring, posting articles, and creating reports
The reason why Amata’s administrative assistants can do so many of these things is because they are specifically trained in the legal industry. They have worked with other law firms for years and will know the ins and outs of managing your back office.
With our new Fractional Support Services packages, you choose to have an in-person administrative assistant on an 80/20 basis. This means that 80% of the time is allocated to a virtual assistant, and the remaining 20% to an in-person assistant. They will coordinate daily court runs, deliver courtesy copies to judges, keep vital records in your office, and also greet clients on your behalf.
By combining virtual assistants with on-site administrative assistants, you get the best of both worlds. You can drastically cut hours, allocate new time to grow, and increase profits without the risks of a full-time hire.
Amata’s support team allows you to get comfortable using the same staff member all the time, without carrying them on your payroll. You only pay for the hours they work for you and you never have to deal with employee benefits or payroll taxes.
If you would like to get started, contact our team today and we will give you all the information to hire your first (or next) virtual and on-site administrative powerful match.