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Meet the Candidate for Judge

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Amata is thrilled to join Attorneys Deanna Blair, Alia Caravelli, & Jennifer P. Irmen in hosting a Meet the Candidate night in honor of our attorney member Ava George Stewart in her upcoming race for Cook County Circuit Court Judge. A special thank you to committee members Nia Heard-Garris, Kim Nevels, Dina Ninfo, Gina Smith & Rhonda Smith for helping put this together.

To show our support and appreciation for her commitment to serving our county, please make plans to join us!

Meet the Candidate

Justice isn’t just a word to Ava George Stewart—it’s her life’s work. A fierce advocate, educator, and trailblazer, Ava has spent her career fighting for fairness and broadening access to justice throughout Illinois.

Now, she’s running to bring that same unwavering commitment to the bench as a Cook County judge.

Ava isn’t just talking about justice; she’s been delivering it for decades.

As both a private practice attorney and prosecutor, she’s seen the system from all sides. As a law professor at UIC, she’s shaping the next generation of advocates. And long before she earned her law degree, she was on the frontlines, leading nonprofits that served homeless women, children, and families in the city and suburbs.

Big news! Ava George Stewart was officially slated by the Cook County Democratic Party as their endorsed candidate for Cook County Circuit Court Judge.

This is a major milestone and wouldn’t have been possible without early support from the legal community. Let’s keep the momentum going!

To learn more about Ava and support her campaign, visit Ava George Stewart for Judge.

 

 

Join Us
When:
Wednesday, September 10, 2025, 5:30pm-7:30pm
Where:
77 W. Wacker Drive, 45th Floor, Chicago, IL 60601
Register Here

Beverages and light appetizers will be served.

 

Join us to celebrate this victory and gear up for the work ahead!

With signature gathering already started, the primary election on March 17, 2026, and the general election next November, we’re just getting started—but together, we’re making history.

Before you come: Check your voter registration at the State Board of Elections to ensure you’re ready to vote!
Support the Campaign: Checks payable to “Friends of Ava George Stewart” can be sent to:
7930 S. Talman Avenue
Chicago, IL 60652

Bring a friend (or two!) who’s ready to mobilize the Cook County vote and support a fair, qualified, and visionary leader. Every voice matters—let’s make sure yours is heard!

The 3 Real Reasons You Aren’t Delegating (And How It’s Holding Your Law Firm Back)

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Five Signs It’s Time to Leave Your Home Office

It’s another late night in the office. Your desk is buried under stacks of paperwork, emails are piling up in your inbox, and your calendar is packed with meetings that aren’t moving the needle on any cases. You know you could—and should—delegate some of these tasks. Yet, somehow, you’re still doing it all yourself. Why?

 

If you’ve found yourself reluctant to delegate, you’re not alone. Many small law firm owners fall into this pattern. It’s easy to justify holding onto administrative tasks, but the truth is, by doing so, you’re slowing down your firm’s growth.

 

Here are the three real reasons you aren’t delegating and how it’s affecting your firm’s potential.

 

1. Control: The Fear of Letting Go

 

As a small law firm owner, you’ve built your practice from the ground up. You’ve put in the hard work, established relationships, and developed systems that work for you. But with that comes a sense of control that’s hard to let go of. You might feel that no one can do things as well as you can, or that overseeing every detail is the only way to ensure quality.

Five Things to Look for in Shared Office Space (Revised)

The problem is that this mindset creates a bottleneck. When you’re trying to manage every single aspect of your firm—client intake, scheduling, filing, and even answering phones—you’re pulling yourself away from the tasks that matter most.

 

In fact, studies show that the average lawyer only spends 2.5 hours per day on billable tasks​, with the rest consumed by administrative work. Imagine how much more productive and profitable your firm could be if you focused your time ONLY on billable hours.

 

Letting go of control is difficult, but it’s essential for growth. Trusting others to handle these details can free up your time for higher-value work, driving your firm forward.

 

2. Perfectionism: The Quest for Flawless Execution

 

Perfectionism is a common reason why many law firm owners resist delegation. You might be telling yourself, consciously or unconsciously, “If I want it done right, I’ll have to do it myself.” 

 

While attention to detail is a vital trait for any attorney, striving for perfection in every aspect of your firm’s operations can quickly lead to burnout.

 

When you’re too focused on perfection, you start spending an inordinate amount of time on tasks that aren’t directly contributing to the firm’s success. This leads to micromanagement and missed opportunities for growth.

 

The key here is realizing that “good enough” is sometimes exactly that—good enough. By delegating tasks that don’t require perfection (or can be reviewed later), you allow others to contribute to the success of your firm while freeing yourself to concentrate on the most important work.

aTwo attorneys in a high-rise office lounge with panoramic city views, discussing over a laptop, reflecting a premium, collaborative legal workspace.

3. Short-Term Cost Anxiety: The Fear of Spending Money Now

 

You may feel like paying someone else to do tasks you’re capable of doing yourself is unnecessary. Why spend money on a paralegal, administrative assistant, or virtual service when you can save that expense and handle it in-house?

 

Many law firm owners are hesitant to delegate because of the immediate cost. While delegating administrative tasks may come with an upfront cost, it also offers a significant long-term return. 

 

Every hour you spend handling non-billable tasks is an hour that could be spent generating revenue. By outsourcing or delegating, you’re actually investing in your firm’s growth.

 

As you delegate, you’re buying back your own time to focus on growing your client base, taking on more cases, or even exploring new areas of law.

 

Instead of thinking of delegation as an unnecessary expense, we invite you to view it as a strategic move that allows your firm to scale and thrive.

 

The Bottom Line: Embrace Delegation for Growth

Delegating isn’t about giving up control—it’s about gaining freedom. Freedom to focus on what matters most, freedom to grow your firm, and freedom to reclaim some balance in your professional life.

 

By holding onto every task, you’re not only limiting your firm’s potential, but you’re also burning yourself out in the process.

 

At Amata, we understand delegating is not an easy task. That’s why we offer fractional administrative and paralegal services that allow you to delegate little by little and with confidence.

 

Whether you need help with scheduling, document management, or client communication, we’ve got you covered—so you can focus on the bigger picture.

Luxury Law Offices Without the High Price Tag

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Many small law firms are feeling the squeeze right now. You’re probably noticing it too—the tension between keeping overhead low while growing and scaling. This can be even higher if you’re locked into long-term leases or office contracts that don’t give you any wiggle room. 

 

That’s where flexible leases can become a game-changer for your firm. They offer you the ability to expand or contract your operations depending on your workload, without the financial commitment of a traditional lease.

 

With flexible leases, you can stay lean while still offering your clients the high-touch experience they deserve. Here are 5 reasons why this could be a great move for your firm.

 

1. Professional Look Without the Low Margins

 

Office space is expensive. In fact, leasing office space is usually the biggest expense for small law firms, just followed by payroll. This can quickly become a burden, especially if your work fluctuates throughout the year.

 

With flexible leases, you only pay for what you need, when you need it. Imagine not having to worry about paying for a space during slow months or scaling up when you take on new clients.

 

This flexibility frees up resources and provides peace of mind, allowing you to invest in other areas of your business like marketing, technology, or hiring. You get the benefit of reducing your overhead without sacrificing the professional look and feel your clients expect.

 

2. Adaptability for Growth and Expansion

 

Most small law firms struggle to create the infrastructure necessary for growth. When your case load increases or you bring on new attorneys, you might need more office space, but committing to a long-term lease for that larger space can be risky—especially if the additional work isn’t permanent.

 

Scalable office spaces allow you to expand your workspace as needed. Whether you need a few extra desks for new team members, a meeting room for a high-profile case, or temporary space to accommodate an influx of work, you can scale up without long-term risk. And if things slow down, you can easily scale back, avoiding unnecessary costs.

 

This kind of adaptability is critical for small firms navigating the ups and downs of client demand.

 

3. Enhancing the Client Experience

 

Your office speaks louder than you realize. Clients seek confirmation that they’re working with a professional, reputable firm.

 

Imagine greeting clients in a sleek, modern office with professional reception services, spacious meeting rooms, and cutting-edge technology. Scalable office spaces often come with shared amenities that elevate your client experience, making your firm look and feel as polished as a large corporate practice, even if you’re operating on a smaller budget.

 

With flexible and scalable office spaces, you can deliver the high-quality experience your clients expect without the hefty price tag. 

 

4. Focusing on Legal Work, Not Office Management

 

As a lawyer and business owner, the last thing you want to spend your time on is office management. With Amata’s flexible office solutions, many of the day-to-day responsibilities like reception services, IT management, and mail handling are taken care of.

 

This allows you to focus on the work that really matters—serving your clients and building your practice!

 

5. Mitigating Risks in Uncertain Times

 

The legal industry is constantly shifting—changing client needs, economic downturns, or even natural disasters can change your firm’s trajectory overnight. Flexible leases allow you to adapt to these changes quickly and effectively.

 

Scalable office space allows you to pivot. Need to downsize during a slow period? No problem. Seeing a surge in new clients? You can expand your space to accommodate that growth.

 

Flexible office space provides the peace of mind that, no matter what comes your way, your firm is prepared.

 

How Amata Can Help

 

At Amata, we understand the unique needs of your firm. We offer flexible, scalable office solutions that allow you to grow and adapt as your firm evolves.

 

Whether you need virtual office services, short-term leases, or full office space with all the amenities, Amata has the solution that fits your needs without tying you down.

 

Reach out to Amata today and see how our flexible leases and scalable office options can support your firm’s growth while keeping costs in check.

Amata Partners with Clio to Empower Small Law Firms

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We are thrilled to announce Amata’s new partnership with Clio, the leading legal practice management software. This collaboration is set to benefit the entire legal industry, especially small law firm owners. Together, we aim to simplify law firm operations, enhance client service, and drive efficiency across the legal landscape.

 

Clio offers a comprehensive platform designed to meet the evolving needs of modern law firms, including:

 

  • Client Intake and CRM: Streamline client onboarding and relationship management.
  • Time Tracking: Capture billable hours accurately to boost profitability.
  • Document Management: Access and organize files effortlessly, from anywhere.
  • Billing and Invoicing: Simplify financial processes with integrated tools.
  • Online Payments: Provide clients with secure, convenient payment options.
  • Calendar Management: Stay on top of deadlines and schedule with ease.
  • Secure Client Communications: Protect sensitive information with encrypted messaging.

 

Amata’s role in this partnership ensures that small law firms not only access Clio’s powerful tools but also receive ongoing support to maximize their benefits. Our team of administrative assistants will assist firms with onboarding, troubleshooting, and day-to-day management of Clio, allowing law firm owners to focus on practicing law and growing their businesses.

 

This partnership is a meaningful step toward leveling the playing field for small law firms, giving them the same cutting-edge tools and support typically available to larger firms. Together, Amata and Clio are empowering small law firms to thrive in a competitive legal market.

 

Celebrating Collaboration: Clio Launch Event Recap

 

To celebrate this exciting partnership, Amata recently hosted an exclusive event for the Chicago legal community at the iconic O’Callaghan’s Pub. The event was a fantastic opportunity for legal professionals to network, learn, and connect over great food, drinks, and a complimentary whiskey tasting.

Co-hosted by Bridgepoint Technologies and Clio, the event showcased live demonstrations of Clio’s practice management software. Current Clio users shared real-world insights on how the platform boosts efficiency and revenue. Attendees also engaged directly with Clio representatives, learning practical tips to maximize the software’s features.

 

The event underscored the shared commitment between Amata, Clio, and Bridgepoint to support law firm growth through innovative solutions. From learning how to streamline client intake to discussing strategies for improving billable hours, the evening was filled with actionable takeaways for all attendees.

Join the Future of Legal Practice Management

 

Ready to transform your practice? Learn more about how Amata and Clio can simplify your operations, enhance client service, and help your law firm thrive. Explore the benefits of our partnership and see how we can elevate your firm’s efficiency today.

 

Contact us today.

5 Strategies to Attract Legal Clients Online

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When it comes to growing your small law firm, a strong digital presence is essential. Sophisticated clients now turn to the internet first when searching for legal services, and if your firm isn’t easily discoverable or engaging online, you may be missing out on valuable opportunities

 

Here are five key digital strategies to attract clients and grow your law firm:

 

1. Optimize Your Website for Client Conversion

Your website is your digital business card. It’s often the first interaction a potential client has with your firm, so ensuring it’s professional, easy to navigate, and optimized for conversions is key.

 

Your website should include clear, concise information about your services, contact details, and a straightforward way for potential clients to schedule a consultation or get in touch. A poorly designed website can turn away clients, while a well-designed site that loads quickly and is mobile-friendly can help establish trust right from the start.

 

One essential aspect of optimization is incorporating Search Engine Optimization (SEO) tactics, such as using relevant keywords, ensuring your site is mobile-responsive, and creating high-quality content that answers potential clients’ legal questions. These elements not only help you rank higher on search engines like Google but also improve user experience.

 

2. Leverage Social Media to Build Relationships

 

Social media has become a vital tool for client acquisition, especially for law firms that want to build relationships with potential clients. Platforms like LinkedIn, Facebook, and Instagram allow you to showcase your expertise, share valuable content, and engage with your community in a more personal way.

 

By posting regularly, answering common legal questions, and sharing success stories or updates in the legal field, you position your firm as an approachable authority. Engaging with followers through comments, likes, and direct messages further builds rapport, turning casual followers into clients.

 

To maximize your social media presence, consider creating a content calendar to post consistently and strategically. Additionally, using targeted ads on platforms like Facebook can help you reach specific demographics more likely to need your services.

 

3. Use Email Marketing to Nurture Leads

Email marketing is one of the most cost-effective digital strategies for law firms. It allows you to stay connected with both potential and existing clients, nurturing relationships over time. With email campaigns, you can send newsletters, updates on new legal developments, or helpful guides that position your firm as a trusted source of information.

 

To make email marketing effective, segment your email list to ensure that you’re sending relevant content to the right audience. For instance, you could send different newsletters to past clients, prospective clients, or people who have recently downloaded a resource from your website. Personalized emails are much more likely to resonate and lead to client conversions.

 

4. Develop a Strong Content Marketing Strategy

 

Creating and sharing valuable content can help you build authority in your area of practice. Whether it’s blog posts, case studies, or video content, providing answers to common legal questions can position your firm as a go-to resource.

 

One of the best ways to attract clients through content marketing is by answering common questions your potential clients may have. For example, if you specialize in family law, writing blog posts about the divorce process, custody arrangements, or prenuptial agreements can draw in readers who may eventually become clients. By consistently publishing informative and engaging content, you also improve your SEO, making it easier for people to find your firm when searching online.

 

Consider incorporating a variety of content formats to appeal to different types of clients. Written articles, video explainers, and even downloadable legal guides can all serve to build trust and keep your audience engaged.

 

5. Encourage Online Reviews and Testimonials

 

Online reviews and testimonials play a major role in the decision-making process for potential clients. Positive reviews act as social proof that your law firm is trustworthy and capable, giving potential clients the confidence to reach out. Encourage satisfied clients to leave reviews on platforms like Google, Yelp, or Avvo, and feature these testimonials on your website and social media.

 

Additionally, don’t shy away from responding to reviews—both positive and negative. Engaging with feedback shows that your firm values client satisfaction and is willing to improve when needed. A thoughtful, respectful response to a negative review can even turn the situation into a positive one for future clients reading the interaction.

 

How Amata’s Virtual Assistants Can Help You Implement These Strategies

 

While these digital strategies are proven to attract clients, they can be time-consuming to implement. As a small law firm, your primary focus is providing legal services—not managing websites, social media accounts, or email marketing campaigns. That’s where Amata’s fractional support services can make all the difference.

 

With Amata’s virtual assistants, you’ll access professionals who can handle your digital marketing tasks, from SEO optimization and social media management to content creation and email marketing. This frees up your time to focus on your legal practice, while your digital presence continues to grow and attract clients.

 

Amata’s virtual assistants scale their hours based on your workload, ensuring you get the support you need when you need it most.

Ready to grow your law firm’s digital presence? Contact Amata today to learn how our virtual assistants can help you attract more clients digitally without taking up your time.

3 Reasons Why You Need Fractional Services

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Law firms often face fluctuating workloads and require specialized skills without the burden of full-time hires. This is where fractional paralegals, virtual assistants, and administrative staff come into play. Here are three compelling reasons why your law firm should consider fractional services to enhance its operations and client satisfaction:

 

  1. Cost Efficiency

 

Hiring full-time employees involves not only salaries but also benefits, office space, equipment, and ongoing training. These costs can add up quickly, especially for smaller firms or those experiencing variable demand.

 

For example, according to a 2023 study by the Bureau of Labor Statistics, the average annual salary for a full-time paralegal in the U.S. is around $60,970. When you add benefits and other overhead costs, this figure can exceed $75,000 per year.

 

In contrast, fractional paralegals can be hired on an as-needed basis at an hourly rate. This flexibility means your firm can manage expenses more effectively, ensuring that resources are allocated precisely where and when they are needed.

 

The New Office Model for Attorneys

  1. Access to Specialized Skills and Expertise (You Couldn’t Hire Otherwise)

 

Fractional services enable your law firm to tap into a pool of highly skilled professionals with specialized expertise. Whether you need a paralegal experienced in intellectual property, a virtual assistant for client communications, or administrative staff skilled in legal billing, fractional professionals bring vast experience that you just couldn’t afford on a full-time basis.

 

For instance, if your firm handles a complex intellectual property case, hiring a fractional paralegal with IP expertise ensures that you have the necessary skills without the long-term commitment.

According to a 2023 report by the American Bar Association, 68% of law firms reported that specialized skills were a significant factor in their decision to hire fractional professionals. This access to diverse skill sets ensures that your firm can handle complex cases and administrative tasks efficiently without the need for extensive training (which reduces costs and time spent in hiring!)

 

  1. Increased Flexibility and Scalability

 

Workload and client demands usually fluctuate throughout the year. Fractional services offer the flexibility to scale your workforce up or down in response to these changes. This adaptability is particularly beneficial for managing short-term projects, covering staff absences, or addressing sudden increases in workload.

 

For example, a survey conducted by Legalweek in 2023 found that 74% of law firms experienced significant workload fluctuations throughout the year. During tax season or following new regulatory changes, the demand for legal services can spike. 

 

With fractional services, you can quickly onboard additional paralegals or virtual assistants to manage the increased demand. Once the workload stabilizes, you can scale back without the complications of layoffs or long-term employment contracts. This level of flexibility ensures that your firm can remain agile and responsive to client needs without compromising service quality.

 

Incorporating fractional services into your law firm’s operational strategy can reduce costs, allow quick adjustments to client demand, and improve service delivery with specialized knowledge.

 

By leveraging part-time paralegals, virtual assistants, and administrative staff, you gain access to specialized skills you wouldn’t be able to afford otherwise. All while flexible staffing and achieving significant cost savings.

 

This approach allows your firm to focus on what it does best—providing exceptional legal services—while leaving the administrative and support tasks to professionals who can handle them with expertise and efficiency. Embrace the future of legal staffing with fractional services and watch your firm thrive in today’s competitive market.

The ‘Secret Sauce’ to Compete with Larger Law Firms

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What Top AM100 Law Firms Get For Law Support

Outsourcing isn’t just for the big guys. Small law firms can leverage it to operate like much larger firms—and here’s how:

 

1. Free Up Time for Billable Work

Larger firms have teams for non-billable work, but small firms? You’re often juggling admin tasks yourself. Outsourcing frees you from billing, scheduling, and document prep so you can focus on legal work that generates revenue. You don’t need to do it all.

 

By outsourcing these administrative tasks, you free up your attorneys to focus on client work, case strategy, and billable hours. This increased efficiency allows your firm to serve more clients and handle larger caseloads without sacrificing quality or attention to detail.

 

Imagine preparing for a big case. Instead of getting bogged down in scheduling meetings and organizing files, outsourced support can take over these tasks, leaving your team to focus on winning the case.

 

2. Access Expert Support—On Your Terms

Larger firms have full-time specialists, but you can tap into that expertise on demand. Whether it’s virtual reception, paralegals, or marketing, outsourcing gives you the skills you need without the overhead. You get high-quality work without the full-time costs.

 

Outsourcing allows small law firms to tap into a pool of professionals with diverse skills, giving them access to experts they wouldn’t otherwise be able to afford. This includes highly trained virtual receptionists, experienced paralegals, or marketing experts who understand the legal industry.

 

It’s a cost-effective way to scale up your operations while ensuring high-quality support.

 

3. Stay Flexible, Stay Scalable

 

Got a big case? No problem. Outsource extra admin work temporarily, then scale back when things slow down. You’re not tied to full-time hires and fixed costs, so you can adapt as needed—just like the big firms do.

 

For example, if your firm experiences a seasonal surge in cases, you can outsource additional administrative tasks for a few months without worrying about long-term contracts or employee benefits. Similarly, if your firm grows and needs more consistent support, outsourcing allows you to gradually increase your resources as needed without the pressure of a full-time hire.

 

This scalability ensures that your firm can handle both lean AND busy times with ease, allowing you to stay competitive regardless of the economic climate or client demand.

 

4. Deliver a Premium Client Experience

Professional reception services, timely responses, polished document management. Outsourcing ensures your clients get the seamless experience they expect—without needing a massive team behind you.

 

Virtual receptionists, for example, can ensure that client calls are answered promptly and professionally, even after hours. Paralegals and administrative assistants can manage client communication, ensuring that no email goes unanswered and that client requests are handled efficiently. This attention to detail helps create a professional image and enhances client satisfaction, even if your firm doesn’t have the extensive in-house staff of a larger firm.

 

What Top AM100 Law Firms Get For Law Support

 

5. Keep Costs Low, Margins High

Full-time staff means full-time expenses. Outsourcing helps you control costs and improve profit margins. Only pay for what you need, when you need it.

 

Outsourced services often operate on an hourly or project-based rate, giving you full control over your budget. This allows small firms to keep overhead low while still accessing the support they need to operate efficiently.

 

By outsourcing, you avoid the long-term financial commitment of full-time employees and improve your firm’s overall profit margins.

 

Bottom Line

Outsourcing levels the playing field for small law firms. You can run your firm efficiently, provide top-tier service, and keep your focus on growth.

Ready to get started? Amata’s fractional professionals can take your firm’s admin workload off your plate, so you can focus on what really matters—practicing law.

Amata’s Chesterton Office Grand Opening: A Celebration of Community and Legal Partnerships

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On October 23, Amata welcomed legal professionals and community leaders to celebrate the grand opening of our new office in Chesterton, Indiana. The event was a great success, filled with networking, exciting opportunities, and a shared vision of growth for local law firms.

 

Amata’s Chesterton Office Grand Opening: A Celebration of Community and Legal Partnerships

 

The highlight of the afternoon was the ribbon-cutting ceremony, led by the Duneland Chamber of Commerce. Known for their dedication to business growth and community building, the Chamber’s involvement underscored just how impactful this office will be for professionals in the area. It was a moment of pride for everyone involved, as the office is set to become a key resource for law firms looking to establish a presence in Northwest Indiana.

 

One of the most exciting announcements at the event came from our partner, Ken Allen Law Group. As part of a unique partnership, Ken Allen, one of Indiana’s most renowned personal injury attorneys, is offering a lead-sharing agreement to Amata clients working out of the new Chesterton office. This gives small firms a golden opportunity—receiving client referrals directly from a nationally recognized law firm. This collaboration is designed to help small and growing firms expand their client base while working in a fully supported office environment tailored to their needs.

 

Ken Allen Law’s involvement doesn’t stop there. Ken Allen played an integral role in designing and building this office with the specific needs of law firms in mind. From the layout to the available services, the space reflects a deep understanding of what it takes to run a successful legal practice.

 

The grand opening was more than just an introduction to the new office—it was a reminder of how powerful collaboration can be in helping law firms grow. With partners like Ken Allen Law and the support of the Duneland Chamber of Commerce, this new space is set to become a vital hub for legal professionals in the region. The energy and enthusiasm from attendees at the event made it clear: the Chesterton office is ready to play a key role in the success of the firms that call it home.

 

With its welcoming office environment, strong partnerships, and key resources, Amata’s Chesterton office is set to become a home base for local law firms—a place where they can truly grow and thrive in the community.

 

Want to See More?

Explore everything Amata’s Chesterton office has to offer! Visit our Brand New Office Space for Professionals | 501 Allen Ct. page to view photos, see all the available amenities, and reserve your spot in this welcoming new space for legal professionals. Join us in building a hub for growth, collaboration, and success.

 

How Hybrid Law Firms Are Changing The Industry

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Five company directors in meeting with CEO in conference room.

More than three years after the COVID-19 pandemic started, the way lawyers work is changing forever.

While many law firms continue to work remotely, many of them saw the need for physical interaction with clients and teammates and decided to go back to the office. But the generational divide is clear:

The 2022 Practice Forward Report by The American Bar Association found that 44% of lawyers practicing 10 years or less were more likely to leave their current job for one that offers a greater ability to work remotely. At the other end of the age spectrum, only 13% of those practicing over 40 years would leave their place of employment for the greater ability to work remotely.

What this means is that there is not one generalized consensus about how remote work affects lawyers’ productivity and satisfaction. While some studies find that working from home increases productivity, other studies find that having no boundaries between work and life actually reduces productivity. While some studies find that workers feel more motivated working from home, other studies find that people’s mental health suffers when they stop those daily and spontaneous interactions with teammates and clients.

So what’s the truth? And what can law firms do to maximize their productivity and team retention, while saving costs on office space?

Enter the Hybrid Work Model

Instead of making people choose between remote work or on-site work, The 2022 Practice Forward Survey found that lawyers want the flexibility to decide for themselves when they work in the office and when they work at home. There is a strong desire to create flexible schedules and hybrid work arrangements, that will allow each person to control their day and tailor it to the way they know they can maximize productivity.

In other words, lawyers value optionality more than anything.

The Hybrid Work Model combines both in-person and remote work, offering lawyers and staff greater flexibility while maintaining the core functions of a traditional law firm.

This model allows firms to attract and retain top talent by offering a more attractive work-life balance, reduces overhead costs associated with maintaining large office spaces, and fosters agility and resilience in our age of disruptions.

However, there are 7 important factors to consider in order to implement the hybrid model effectively:

  1. Clear Policies and Guidelines: Clear policies and guidelines should outline the rules that will govern the hybrid work arrangement. Include expectations regarding work hours, communication, data security, client interactions, and performance metrics. Ensure that all employees understand and adhere to these guidelines.
  2. Technology Infrastructure: Invest in robust technology infrastructure to support remote work. This includes secure remote access to case management systems, cloud-based document storage, video conferencing tools, and cybersecurity measures. Ensure that employees have the necessary hardware and software to work effectively from various locations.
  3. Communication Tools: New communication tools and practices are required to maintain seamless collaboration among team members. Utilize video conferencing, instant messaging, project management software, and virtual meeting platforms to facilitate communication and document sharing.
  4. Performance Metrics: Develop key performance indicators (KPIs) and metrics to assess employee performance and productivity in a hybrid work environment. These metrics can include billable hours, case progress, client satisfaction, and project completion rates. Review and adjust these metrics regularly as needed.
  5. Training and Support: Offer training and support for employees so all of them can navigate the hybrid work model successfully. Provide guidance on using remote work tools, maintaining data security, and managing time effectively. Encourage ongoing skill development to adapt to evolving work practices.
  6. Client Interaction Strategy: Develop a strategy for maintaining strong client relationships in a hybrid work environment. Consider offering both in-person and virtual client meetings, ensuring that clients can access legal services conveniently. Communicate the firm’s commitment to maintaining high-quality client service.
  7. Employee Well-being: Prioritize employee well-being and mental health. Recognize the challenges that come with remote work and provide resources to support physical and emotional health. Encourage regular breaks, flexibility in work schedules, and initiatives that promote work-life balance.

The hybrid work model can represent a significant shift in how lawyers practice, so most team members will require support. By setting clear expectations and controls, but also trusting people will continue doing their jobs, law firms can successfully transition to this new model while maintaining high standards of service.

How Hybrid Law Firms Can Access Office Spaces — On Their Own Terms

At Amata, we saw long before the pandemic how the legal industry was shifting. Technological disruptions and changing attitudes towards work meant that people craved more freedom and meaning, while still prioritizing law firm profitability and growth.

This is why our office-as-a-service model is the perfect complement to hybrid law firms. It allows lawyers to work remotely and protect their bottom line, while still enjoying the benefits of a traditional office space.

Our shared office spaces allow lawyers and professional service companies to have a prestigious business address in Chicago, access a private office or a conference room for the day, and get support from paralegals and virtual receptionists only when they need it. This flexible office space plus support staff on-demand model is why more than 800 law firms choose us.

And there’s more. With Amata, you can access:

  • Scalable office plans where you can add or drop office spaces during the term of the contract, without penalty, so that you can stay agile without the hassle of relocating.
  • Flexible legal support staff (both in-person and virtual) that act as an extension of your work, without the costs and risks of hiring full-time employees.
  • On-demand paralegals, administrative assistants, and virtual receptionists. All pre-vetted for you.
  • A business address in a prestigious area in Chicago, so you can impress clients and keep their trust.
  • Mail handling, scanning, and forwarding.
  • Conference rooms & private offices for the day.
  • Professional live receptionists to meet and greet your clients.
  • Networking events, so you can keep building relationships and growing your business even if you are fully remote.
  • And much, much more!

If you’d like to adopt a hybrid work model for your law firm, but do not want to lose the support services and productive environment a traditional office provides, Amata is for you. Our flexible plans and scalable solutions ensure you protect your profitability, while having access to modern offices that meet your exact needs.

Contact us today to schedule a tour of our locations. Discover how can we support your growth, whether you choose to work remotely, on-site, or opt for a hybrid model.

Discover our virtual offices in Chicago.

How Remote Law Firms Can Expand Their Reach In Chicago, Without Needing a High-Priced Office

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Having a remote law firm has many benefits, but it also has its costs. On the bright side, lawyers can reduce commute times, achieve a healthier work-life balance, and sometimes even increase their productivity, while lowering their real estate costs and workplace liabilities.

But almost with the same degree of possibility, lawyers can end up working all day, feel isolated and burnt out, and see a massive drop in productivity. In fact, the 2022 Practice Forward Report by The American Bar Association found that only 13% of lawyers practicing 10 years or more would leave their place of employment for the greater ability to work remotely.

The reality is that established lawyers thrive on relationships and human connection, and remote work can make this significantly harder. That is why a new option is rising today, which is hybrid work.

The Benefits of Hybrid Work

There are 9 things that law firms risk losing when going fully remote, and that can be mitigated by choosing a hybrid work environment:

  1. Limited Access to Resources: Lawyers often rely on law libraries, legal databases, and physical documents. Remote work may limit access to these essential resources, making legal research more challenging.
  2. Client Confidentiality: Remote work environments may not always provide the same level of security as a traditional office, increasing the risk of data breaches or unauthorized access to sensitive information.
  3. Collaboration Challenges: Remote work can hinder spontaneous interactions and face-to-face collaboration, potentially affecting teamwork and communication.
  4. Client Meetings: Building rapport with clients can be more challenging through remote interactions, as it lacks the personal touch and trust-building opportunities that come with in-person meetings.
  5. Technical Issues: Remote work relies heavily on technology. Technical glitches, internet outages, or software problems can disrupt work, delay deadlines, and lead to frustrations.
  6. Isolation and Burnout: Lawyers working remotely may experience feelings of isolation due to the absence of regular social interactions with colleagues. This isolation can contribute to burnout and negatively impact mental health.
  7. Ergonomic Challenges: Lawyers often spend long hours reviewing documents or writing briefs, which can lead to chronic pains and postural issues when working from home without a proper office setup.
  8. Lack of Supervision: Junior lawyers or interns may miss out on valuable mentorship and supervision when working remotely, which can affect their professional development.
  9. Client Perception: Many top-tier clients prefer their lawyers to work from a traditional office setting, viewing it as a sign of professionalism and commitment.

So could there be a way to work how you want, from where you want, without missing out on the benefits of having a well-equipped, professional office?

How Flexible Office Arrangements Work

Amata pioneered an innovative ‘office-as-a-service’ model in Chicago, which allows lawyers to work remotely while enjoying the benefits of a traditional office space. Law firms can take care of business from virtually anywhere, and still access:

  • A Business Address in a Prestigious Chicago Area

Your clients need to trust who they’re working with. Amata provides the hospitality and the professional and personal touch your clients deserve. Amata provides a virtual business address, so clients associate your organization with Class A, prominent office buildings in the Chicago area.

  • Mail Handling, Scanning and Forwarding

A virtual business address also entitles you to receive correspondence at the location and enjoy mail processing and forwarding from the on-site staff.

  • Conference Rooms & Private Offices for the Day

With Amata, you can keep protecting your firm’s bottom line by having a physical office available as needed. Our flexible options allow you to access luxurious conference rooms and fully-staffed offices on demand, and your clients will never know that you aren’t renting the entire space because we customize everything for you.

Our shared office spaces also allow you to pay for only the space that you need. No need to pay for a lavish 200-meter library that you won’t use. And as your firm grows, our scalable plans provide the perfect solution for expansion. These plans allow you to add or drop office spaces during the term of the contract, without penalty, so that you can stay agile without the hassle of relocating.

  • Flexible Legal Support Staff, Including Paralegals and Administrative Assistants

With Amata, you can access corporate-level law firms without the costs of hiring full-time employees. We provide a wide variety of support services to attorneys including paralegals, legal assistants, administrative assistants, and receptionists (both in-person or virtual).

This allows you to focus on billable hours and growing your firm with a healthier work/life balance, while all the important but tedious tasks are taken care of professionally for you.

Our paralegals research cases on your behalf and draft documents while a virtual legal assistant manages your calendar, returns client phone calls, and plans events. They are all vetted and managed by Amata, ensuring you only pay for the services you require without the increased costs of full-time employees.

  • Live Receptionists to Meet and Greet Your Clients

Not all firms are created equal, and your office space should reflect that. Our Live receptionists will project an image of reliability and stability to your clients, meeting them as they arrive at your office and handling any urgent task on your behalf.

Live receptionists protect your time and handle important office-related tasks like phone answering, call forwarding, message taking, appointment scheduling, calendar management, CRM updating, and much, much more.

  • Networking Events

Having served more than 800 law firms for over 21 years, we have noticed that successful lawyers are in the business of building relationships. Amata’s unique model allows you to continue working remotely, but to attend networking events with like-minded professionals you can connect with to expand your partnerships, referrals, and connections.

A Better Way to Practice Law

The concept of a traditional, fixed brick-and-mortar office is evolving. Law firms are increasingly opting for hybrid office spaces that provide flexible solutions to meet their specific needs.

With Amata, remote law firms can continue working how they want and from where they want, while having professional offices and support services on-demand. This provides the perfect arrangement to expand your reach in Chicago while protecting your profitability and the work/life balance you’ve worked so hard to achieve. Contact us today and learn how our virtual office solutions allow you to increase profits while practicing law on your terms.

Discover our offices for lawyers in Chicago.