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Paralegals

Paralegal Services Provider: What You Need To Know

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Today’s law firms are at no shortage of things to do. From handling an ever-increasing caseload to keeping up with the latest changes in the law, attorneys have their hands full. This is where a paralegal services provider come in.

What are Paralegal Services?

Paralegal Services are defined as the provision of legal services by a non-lawyer who is qualified to perform substantive legal work through a combination of education, training or work experience. These services may be provided to lawyers, law firms, businesses or individuals and can include everything from legal research and writing to assisting with closings, trial preparation and more.

Paralegal services give law firms the convenience of on-demand support staff to extend their operations. Through ticketing based systems, providers match clients with the right paralegal for the task at hand, making it easy to get started with little-to-no administrative hassle.

The use of paralegal service providers has increased in recent years as the legal industry has become more complex and competitive. The need for qualified support staff has never been greater, and paralegal services provide an efficient way to get the help you need without the overhead of a full-time employee.

This type of support can be especially helpful for small law firms who may not have the budget to support a full-time staff member, or for attorneys who handle infrequent legal matters.

What a Paralegal Service Provider Can Offer You

Paralegal services have become popular for good reason. They have a slew of applications and benefits to take advantage of, including the following.

Great Value at a Low Cost

What is perhaps the greatest advantage of using a paralegal service provider is the cost-effectiveness it offers. When you work with a paralegal service provider, you only pay for the services you need, when you need them. This is in contrast to a full-time employee, who you would need to pay even when there is no work for them to do.

With a paralegal, law firms can reap the full benefits of a highly trained legal professional without having to shoulder the full-time costs of salary, benefits, taxes, and more. This can free up a significant amount of money that can be used for other purposes, such as marketing or expanding business operations.

Flexibility and Scalability

Another advantage of paralegal services is the flexibility and scalability they offer. When you work with a paralegal service provider, you can increase or decrease the number of hours you need as your workload ebbs and flows. This can be a major advantage for small law firms or attorneys who handle a high volume of cases sporadically throughout the year.

Wide Range of Applications

As thoroughly trained and experienced professionals, paralegals are able to fulfill almost as many roles as lawyers themselves. The services they provide can be anything from research and writing to assisting with closings, trial preparation, and more. This makes them a versatile tool that can be used in a wide range of situations.

Virtual and Office-based Availability

If the past few years have shown us anything, it’s that the traditional 9-to-5 workday is no longer the only option. With the rise of the internet and advances in technology, more and more people are working remotely. This is true for paralegals as well.

Some paralegal service providers have a physical office where you can meet with them in person, while others are entirely virtual. This gives you the flexibility to work with experienced paralegals that are based in your city or a virtual paralegal that is located elsewhere in the country.

Considering Paralegal Services for Your Law Firm?

Amata Law Office Suites is a leading provider of paralegal and administrative support solutions to law firms across the United States. Our senior paralegals boast more than 20 years of experience in the field and are adept at handling a wide range of tasks, from research and writing to trial preparation and more.
Whether you need assistance on an as-needed basis or are looking for a more comprehensive solution, we have a package that is right for you.

Contact us today to learn more about our paralegal services and how we can help your law firm operate more efficiently.

Discover our paralegal services in Chicago.

Five Things to Look for in Shared Office Space (Revised)

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By Ron Bockstahler

Recent events in the shared office space realm compel me to update this article with a couple of very important points that were not mentioned originally. Today I met with an attorney who was originally introduced to me more than three years ago when he was considering changing his office space. At the time, my company didn’t win his business because he wasn’t unhappy with his space and the perceived hassle of changing addresses for active cases just didn’t seem like it was worth it at that time. Two days ago, the shared office this attorney runs his law firm out of, a large international shared office company, provided a 13-day notice that they are closing the center and all tenants will have to relocate to one of their other locations or find new office space on their own. Now anyone that has ever looked for new office space knows that 13 days is hardly enough time to secure new office space and coordinate a move, especially if your firm has a large active caseload.

Last night I was reminded of another operator that closed their offices and gave their tenants less than two weeks notice to vacate. Many tenants believe that there is little chance of this happening if they join a large national or international co-working company or hared office provider. But almost all the large providers set up each of their locations as individual LLC’s, making it very easy for them to close the non-performing centers with little to no recourse to their parent company. When they do close a center, they provide a very short notice to force their clients to move to another one of their centers that are remaining open.

It’s impossible to eliminate the risk of a center closing, but here are a few questions to ask that will help minimize the risk of going through this very difficult experience. First, inquire about the remaining lease term at the center you are considering. If the co-working operator owns the building, ask them about future plans, what their building-hold strategy is and if the co-working operation has a lease with the building, even if both have the same owners. The next question is to find out what the current occupancy of the center is. We use 85% as a measure of full occupancy and anything under 70% is a red flag that the center could be on the block to close soon. The obvious exception to this is if the center opened less than a year ago and is in the early stages of leasing. To that point, a new center is generally a safe bet that it will remain open for the next 1-2 years, regardless of occupancy. Finally, make sure you understand if the operator is a local, regional, or national operator.

There’s no question that from time to time, offices will close for various reasons, many reasons that are out of the control of the operator. The issue is when operators do not provide adequate notice for tenants to research options and make an educated decision on a new office space. If an operator only has one center, that should be a red flag and you need to scrutinize the deal they are offering very closely. Regional operators usually have several centers, are privately owned, and generally go to extreme lengths to protect their reputation. Even if they do close a center, chances are they will handle it in a professional manner, providing as much notice to clients as possible to protect their reputation in the industry and in their areas they operate.

The last point I will make is regarding taking an office with another law firm. For example, I have worked with several lawyers that have taken an office with a law firm that has a direct lease. The comments I hear most often when a lawyer is electing this option, is the cost is cheaper than a professional co-working operator and they do not need to sign a lease. It is true that the cost is generally cheaper because the lessor law firm is looking to offset a small portion of their fixed expenses for a short period of time. However, the benefit of not signing a lease, often, becomes a liability when the law firm provides a very short notice, generally less than two weeks, that the lawyer must move out because the law firm has hired new staff and will need the office. This almost always leaves the renting attorney in a difficult position at the most inopportune time.

You still want to focus on paralegal support, professional atmosphere and amenities, private office options, the legal network opportunities, and location. But even before you consider these things, make sure you are working with a reputable operator and that the location you are considering checks all the boxes highlighted above. Doing due diligence prior to selecting your next office will save you time and money in the long run.

Looking to get the most out of your office space? We can help you find the right fit – start a conversation with us here.

Discover our offices for lawyers in Chicago.

Six Things That Keep a Paralegal Up at Night

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A great paralegal strives to deliver work on time and accurately.

They’re also vital to law firms because they handle everyday tasks on several cases at a time to keep the caseload moving in the right direction.

What do they worry about the most? They have the skills and talents they need to succeed every day, even in a busy legal environment.

We’ll take a look at six things that keep a paralegal up at night, and how they help bring success to a law firm.

1)  Time Management

Paralegals are always busy with the daily tasks that keep law firms and solo practices running smoothly. There is plenty to do throughout the day, such as answering phones, talking to current clients, responding to emails, preparing documents, and getting ready for depositions.

With increased caseload comes increased workload, which is a good thing for your law firm.

When the daily tasks of running your practice become too much and you don’t have enough time to accomplish these tasks, perhaps it’s time to look into a paralegal to help alleviate your workload.

2)  Caseload Management

Paralegals are at the front lines of caseload management. They know what cases should have priority and which ones have looming deadlines. They also know when and how to pass along messages to attorneys regarding important developments in the case, especially if the other counsel reaches out to make a pretrial settlement and it’s time to negotiate.

Would you rather just focus on the aspect of case law to focus on your clients? Or would you rather understand what cases need your attention first and foremost?

Paralegals can help you manage cases from start to finish. They use automated tools to keep track of things (Amicus is a good one), otherwise they would spend too much time doing extra busy work.

Automated tools and platforms also store information, documents, and filings, especially with cloud-based systems. Paralegals know these systems very well as part of their daily tasks, and they can alert you when to review documents ahead of filing them with the court.

3)  Trial Prep

Preparing for a trial is a lot of work. You have to bring evidence, retrieve files, print out documents, and be ready for anything.

Paralegals can help you prep for a trial so you’re ready to follow court procedures, interview the other side’s witnesses, and learn how to talk to a potential jury.

Any paralegals you have on staff can take care of the paperwork and files. You should get ready to deliver the best possible results for your client.

4)  Deadlines

Different court systems have varying procedures and filing deadlines. Your scheduling app keeps track of client meetings and court dates, but not necessarily when filings are due to the court.

Having a paralegal on hand gives you an extra helper to work on filings and documents ahead of deadlines so you don’t miss anything. Missing a deadline can cost you a case or give your opponent leverage against you and your client, particularly when there are motions due or if there’s a pretrial conference coming up.

5)  Client Intake

How do you know what clients you should take?

There are varying levels of potential clients, from ones you know you should never take to ones that are great for your firm.

Paralegals have the know-how to understand what a good client would be for you. You can easily train a paralegal to handle client intake for you with a series of questions to ask potential clients.

Client intake interviews and questions are vital to making sure you can reasonably succeed in your case. You can’t win them all, but knowing vital information ahead of time can help you determine if you want to proceed.

Send along a list of questions (and the answers that a paralegal should know), such as:

  • What is your reason for contacting an attorney today?
  • Can you tell me more about your situation?
  • Have you ever worked with an attorney before?
  • Have you already consulted with an attorney about this matter already?
  • What outcome would you like to see from this case?
  • Do you have any documents you can show me?
  • Have you been served with court papers?
  • What expectations do you have with our firm?
  • How would you prefer we communicate with you?
  • Why did you choose to contact us?
  • What are your biggest concerns with your situation?
  • Have you considered attorney fees and your budget?

A paralegal can also answer many questions the potential client may have, such as what the next steps are, how much money should they pay, and what are any potential outcomes like.

Paralegals also understand the line between getting enough information and when talking to a potential client becomes a waste of time. Your paralegal has the panache to navigate client intake.

6)  Maintaining Accurate Information & Documentation

Accuracy and details are everything in legal work. One wrong name, place, or date, and you could end up losing a case.

Paralegals are masters at knowing details and understanding what details are important. They document everything properly, save them in the right files, and help you maintain proper filing schedules.

When you have so many pending cases on hand, the details can slip away from you. Managing all of the information can fall to paralegals who are trained to handle such tasks.

Hire a Fully Vetted Paralegal to Assist You

Amata is an attorney services firm based in Chicago. We offer a wide range of support services, including paralegals who assist you with the daily tasks of your law practice.

Your paralegal can be virtual or on-site, whichever you prefer. We have a variety of on-demand options to fit your needs, whether you require a paralegal just to maintain caseload or need one to handle all administrative tasks. You don’t even have to hire a paralegal full-time.

Even better, the paralegal you hire is on our payroll and not yours, saving you money on benefits such as insurance.

Contact us for more information. Experienced help is just a phone call away thanks to our network of paralegals.

Discover our paralegal services in Chicago.

Five Things to Look for in Shared Office Space

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By Ron Bockstahler

In the past, law firms were known for sprawling offices, where even the most junior associates had their own private workspace. That changed as larger firms adopted standard-size offices, open floor plans and clustered workstations, and a growing cadre of lawyers — particularly solo practitioners — moved to shared offices. Prior to the pandemic, demand swelled for co-working spaces — including office centers designed specifically for the legal community.

With the pandemic, space needs shifted again. As law firms reconsider their space and hybrid and full-time remote work becomes the norm, the demand for shared office space is rising.

Here’s what you should expect if you’re shopping for legal-only shared office space.

  1. Paralegal support. Some centers offer paralegal staff who can assist with everything from basic administrative tasks to legal research. Some services come at an additional fee, but it saves you the expense of hiring a full-time legal assistant. Paralegals and support staff, typically employed by the shared office provider, can also help line up court reporters, file paperwork and serve subpoenas.
  2. Professional deposition rooms. While amenities like lounges and on-site gyms are common in most shared office suites, private deposition rooms don’t usually make the cut. In centers that cater to the legal community, look for access to private meeting rooms with videoconferencing capabilities to conduct depositions either remotely or in person. You can rent this space as needed, without having to cover the cost for the extra space every day.
  3. (Truly) private office space. Many co-working spaces have open floor plans that group tenants together in one large room or use glass partitions to wall off separate offices and meeting areas. This layout may appeal to startups and creative businesses that thrive on collaboration, but it’s not conducive to the day-to-day needs of most attorneys. Law-specific centers should provide access to lounges and other common areas where you can host guests and network with other legal professionals — without requiring you to give up a private office where you can have sensitive conversations with clients without them feeling like they’re in a fishbowl.
  4. Next-door expertise. Most people choose a collaborative environment so they can work alongside and network with people from different industries. In legal-only centers, you have an opportunity to tap into a built-in network of legal professionals who specialize in different areas of law.
  5. Location, location, location. Proximity to the courthouse is key for many lawyers, so most centers designed for the legal community are located in established legal districts close to the courthouse and other frequented buildings. If your office provider operates multiple locations — either in the same city or, in some cases, across the country — you may have the added benefit of working from whichever center is most convenient on a particular day, eliminating the need to commute back and forth.

The bottom line when evaluating any shared space is to make sure that you are able to reap the social and financial benefits of a collaborative environment without compromising either your professional responsibility or your image.

Looking to maximize your effectiveness in a shared office space? We can help you find the right fit – start a conversation with us here.

Discover our legal support staff for lawyers in Chicago.

What Top AM100 Law Firms Get For Law Support

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Do you dream of being at an AM 100 law firm?

The benefits are fantastic. Higher salaries. Huge offices. Challenging cases that have a lot of sophisticated details. Diverse client bases.

And perhaps, most importantly, a lot of support services to help you focus on casework rather than daily tasks.

After all, you are a hotshot lawyer who can win multimillion-dollar cases.

What if you could have the vaunted support system of an AM100 firm even though you are a relatively new lawyer just starting your practice?

What support services do AM 100 law firms get?

The largest AM 100 law firms have robust in-house infrastructure to make your job as an attorney easier. They give you the technology and research tools you need (Abacus Law and access to Lexis-Nexis full-text case law) to make sure you bring your best to every case.

You are also around other high-level attorneys who offer mentoring and tutelage as you work through your career.

Other support services make your physical life more comfortable as a top attorney.

Think these things are out of your reach as a new attorney?

Think again.

Copy & Mailing Services

You can get a virtual assistant who can handle the mail for you at an office that has a physical address. Your VA can also make copies of vital documents for you, such as birth certificates or identification, when needed for your case or client intake.

Deliveries

A lot of legal paperwork is handled electronically now. But there are some things that still require physical handling, such as evidence, old photos that don’t have digital equivalents, and if clients pay their legal fees with paper checks.

Office staff can help with deliveries when you need to make them as part of the regular course of your practice.

Research

Legal research can be exhausting when you’re trying to find the right case law precedent ahead of a trial.

Lexis-Nexis is the best legal research tool out there, with comprehensive case law (full text) of every federal case and plenty of state cases going back many decades, or in some cases more than a century. Getting access to Lexis-Nexis might be easier than you think. Rather than pay hundreds of thousands of dollars for the full database, becoming a member of a university’s alumni association may give you library privileges for their Lexis-Nexis subscription.

Digging through online resources and requesting photocopies or documents from law libraries takes time.

Hiring a virtual assistant or in-office can help take care of this for you, from finding the right case law to getting access to Lexis-Nexis through a university.

Paralegals

Hiring a paralegal can give you the help you need to manage a caseload, help with new client intake, and field questions from clients when they call. A paralegal is a way to add professionalism to the office environment while helping you maintain case deadlines, filings, depositions, and answering clients’ questions when they contact you.

Paralegals are masters of organization, details, deadlines, court paperwork, and organizing your files in a way that makes sense. They can also communicate with other attorneys working on the case and give clients answers about case deadlines.

Hiring a paralegal can make a huge difference to your workload when you need it most.

Administrative Help

Office assistants, virtual assistants, and an administrative professional also help take mundane office tasks off of your hands so you can focus on the practice of law.

Administrative professionals retrieve the mail, answer emails, answer phones, manage projects, work on marketing materials, post to social media, proofread written communications and filings, and handle communications with

They can also make digital copies of documents and photos for recordkeeping.

What if you could have these same attorney support services without needing to get on with an AM 100 firm?

Enter Amata’s Lawyer Support Services

Amata is a lawyer support services firm based in Chicago. We can put you in touch with legal professionals and virtual assistants who can act as your staff, whether they are on-site or virtual.

Do you want a paralegal who has basic knowledge of cases and how to handle client intake? Amata can vet the right paralegal for you.

Do you need an administrative assistant to take some workload off of you so you can focus on cases instead? Amata has a staffing solution that can make this happen at a fraction of the cost of hiring a full-time staffer.

Amata offers on-demand attorney support services that rival what you can get by being an attorney at an AM 100 firm.

On-Demand Paralegals

Our senior paralegals have 20 or more years of experience, some with expertise in certain practice areas, when you need expert help. Others have three years or fewer in experience and are hired as paralegal assistants. We bill our paralegals based on their years of experience and areas of law where their expertise lies.

Along with paralegals, we also offer automated case management tools that can prepare a table of authorities outlining local rules and filing deadlines

Our paralegals are trained to handle:

  • Editing appellate briefs and other briefs per your notes
  • Handle the back-and-forth aspects of discovery, which can last for months
  • Draft simple complaints and motions
  • Assess and prioritize cases
  • Close on real estate transactions

What are you waiting for? If you need extra help with your caseload, assistance is only a phone call away. Pick only the type of work you need, and the team at Amata will only bill you for what you require.

Get started today, and we’ll talk about how we can help take your practice to the next level.

Discover our legal support staff for lawyers in Chicago.

The Value Of Paralegal Services

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For growing law firms, the value of a paralegal services can be clear – attorneys can increase billable hours, decreasing the cost to their clients, and increase the profitability of their law practice. Explore why below and see how how Amata helps growing law firms by offering as-needed paralegal services.

Get Competent Support

Attorneys are naturally busy, and often require adequate and competent support. And while legal secretaries provide administrative support; the paralegal provides that same administrative support while also serving as an extension of the attorney. An experienced paralegal is capable of handling   substantial legal task when supervised by a licensed attorney, which helps in building and maintaining a profitable law practice.  

Increase Billable Hours

Recent trends have shown that the average attorney spends between 2.5 and 3.5 hours on billable work per day. Assigning appropriate work to experienced paralegals allows the attorney to maximize his/her time, get more accomplished and focus on growing their practice. Experienced paralegals have the legal knowledge and organizational skills to handle very simple and complex task. Task such as client centered communication is an art. Clients want to be listened to, informed and updated on the status of their cases. This is often very difficult for attorneys to manage on their own. This is where valuable paralegal services come in.  While this may fall under the administrative support umbrella; it is a very helpful to the attorney and frees up valuable time. This also provides a very positive client-centered experience. 

 

Time Is Money

An attorney’s time is definitely money, and case research and document review are also areas paralegal services can help the attorney and save valuable time. Properly supervised paralegal can review important case documents and research case law. Westlaw and other services also help to access and review documents quickly which also saves time and resources. As you may have noticed, a paralegals role is a very important one and contributes greatly to the growth and profitability of a law practice. 

 

Delegate Drafting Of Documents

One of the most important and more complex components of being a paralegal is drafting legal discovery documents and pleadings for the attorney. This is where having an experience intuitive paralegal really adds value to a law practice. These types of documents in most instances are the very foundation of filing a case. Attention to detail and proper formatting are imperative. In addition to preparing court documents paralegals assist their supervising lawyers with closings and trials. Paralegals can help by gathering case information and organizing documents for the actual case. Attorneys spends a significant portion of their workdays on legal administrative support tasks that don’t bring in revenue.  it is estimated that attorneys spend an average of 31% of their workdays on billable work.  Delegating non-billable tasks to a paralegal, the attorney can be more productive. They will also free up more of your time to focus on billable work. 

 

Get Ahead By Using Paralegals

In today’s fast paced world, the objective is to work smarter. Using paralegal services to assist with legal tasks doesn’t just make attorneys more efficient—it also saves the attorney (and the clients) money. Paralegals bill at lower rates than the attorney, delegating certain tasks to them means a lower overall cost for the firm’s services. When these savings are passed on to clients, you deliver great service and a more positive client experience—it’s a win-win. And in today’s competitive world wins are what matters. 

Amata offers Paralegal Services because we know how important it can be to successful law firms.

Discover our paralegal services in Chicago.

Case Assessment Legal Support Services

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Amata’s case assessment support services in Chicago will handle routine office and administrative tasks required to keep a law firm running smoothly. Our services are extensive and help you gain a competitive advantage through efficiency. We work to free up your schedule so that you can focus on navigating your caseload.

Case Assessment

Types of Case Assessment Support Services Amata Offers

Small law firms handle a variety of tasks, often one after the other in rapid succession. Each legal case is unique and presents its own set of difficulties, and case assessment can become overwhelming as your caseload grows. One of the most effective ways to address this issue is to utilize paralegal services, which help reduce the back-office workload associated with each case, ultimately streamlining the law firm’s overall process.

Amata offers comprehensive case assessment support services, including:

  • Fact investigations
  • Interviewing clients
  • Organizing and maintaining case files
  • Act as liaison with local counsel
  • Drafting discovery requests and responses
  • Obtaining documents from clients or third-parties
  • Preparing document productions
  • Preparing exhibits for mediation, arbitration, depositions, and trials
  • And more

Our paralegal support services will help you achieve your law firm’s goals while building your reputation along the way. Amata’s dedication to legal excellence and professionalism ensures that you deliver a satisfying client experience throughout the time we work together.

How Our Paralegal Support Services Work

Amata provides efficient and effective paralegal services throughout Chicago, enabling you to supplement your existing staff and expand your business. We work toward providing the most seamless experience possible for your firm and elevating your practice.

Here is how your solo or small law firm can get started:

  • Step 1. Contact the Amata team
  • Step 2. Email your requests
  • Step 3. Decide if and how you want to work with our office

That’s it!

With support from paralegal team overseeing the practice’s administrative functions, you have more time to take on new cases. Your time is valuable; Don’t waste it drafting simple pleadings or handling routine tasks. Amata can help you manage your caseload from start to finish.

Superior Customer Service at a Fair Price

An overwhelmed law firm team is a stressed-out law firm. Delegate your case assignment and management needs to our office. Amata delivers reliably on paralegal support services that work for you, including:

  • Billing by the minute or hour
  • Spanish-speaking services
  • Administrative and legal services
  • Offices equipped to handle client meetings, depositions & conferences
  • Experienced personnel

Get Chicago Case Assessment Support Service Help

We are ready to learn more about how our Amata support team ca assist your practice. Amata’s paralegal services offer billing by the hour or minute. If you want to learn more about how we can help your solo or small Chicago law firm, connect with our offices today for details.

Discover our legal support staff for lawyers in Chicago.

Appellate Briefs Legal Support

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Amata eliminates the time-consuming task of preparing, reviewing, and filing appellate briefs. Our appellate briefs paralegal services in Chicago’s legal and financial districts have years of experience that your law firm can trust. Additionally, we review briefs for compliance against local court rules to ensure your caseload doesn’t miss a beat.

Appellate Briefs

Trusted Appellate Brief Paralegal Services Serving the Chicagoland Area

Our legal brief writing service and court filing services in Chicago handle a wide range of paralegal work related to appeals in Illinois’ state courts, federal appellate courts, and the United States Supreme Court. Amata also proudly provides clients with exceptional virtual and cloud-based services to make your experience as seamless as possible.

General Appellate Brief Paralegal Services

You can rely on our Chicago appellate brief paralegal services to deliver on the following:

  • Copying, mailing, and preparation services
  • Conversion of documents and files to digital
  • Appellate brief template set-up
  • Court filing services
  • Checking for compliance with local rules
  • And more!

E-Brief Preparation Services for Appellate Courts

Our appellate briefs paralegal services in Chicago can assist you with various tasks in your law practice. No matter the need, we can help you move toward a more efficient law firm at a fair price.

Our knowledgeable paralegals can assist your law firm with the following:

  • Conducting research
  • Appellate brief editing
  • Appellate brief formatting
  • Appellate brief attorney e-filing services
  • Confirmation follow-ups
  • And dedicate paralegal services

We are the additional set of eyes your practice requires to review your appellate brief to ensure it complies with the court’s formatting requirements. Amata will work with your in-house team to provide seamless legal services that support your law firm’s needs.

Flexibility on Your Terms

We leave it up to you how you wish to utilize our appellate services. Amata will thoroughly review all rules to ensure you access the most up-to-date versions, including searching for any updates or pending rule changes on your court’s website. Alternatively, we can assist you in drafting the necessary motions.

Legal Assistance

Our seasoned paralegal staff handles appeals involving a wide variety of issues throughout Illinois. Amata is well-versed in each appellate court’s written and unwritten rules and is adaptable in handling and resolving unusual situations.

Our team also offers attorney filing and paralegal services that provide:

  • ADMINISTRATIVE, PARALEGAL & NOTARY SERVICES: Amata charges you by the minute, not the hour.
  • FIXED-FEE COURTESY COPIES & COURT FILINGS: Get back to doing what you do best!
  • SPANISH TRANSLATION: Meet today’s market demands for phone calls, meetings, and documents

Apart from being knowledgeable about the numerous technical procedural requirements imposed by each court, our paralegals confidently explain such requirements to our attorneys. Our staff will not hesitate to inform clients when an interpretation of a court policy is unclear or should be discussed further with court clerks to obtain clarification.

Appellate Briefs Legal Support in Chicago

Get in touch with Amata today by calling or completing the form here.

Discover our legal support staff for lawyers in Chicago.

Residential and Commercial Real Estate Closing Services

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Amata offers residential and commercial real estate closing services to law firms in Chicago. Our office handles legal document preparation and processing that delivers superior service at a fair price. We take pride in providing professional legal and administrative services with years of experience behind us.

Real Estate Closing Services

We Offer Residential & Commercial Real Estate Closing Services in Chicago

Real estate paralegal support services at Amata contributes to a solo or small law firm’s efficiency by providing legal assistance to real estate attorneys. Our paralegals can handle a wide range of tasks that support efficiency and accuracy.

Real estate paralegal jobs require excellent communication skills, organizational abilities, multitasking abilities, and professionalism. Confidentiality is also critical, as these paralegals deal with highly confidential materials and case details.

Chicagoland law firms can rely on us to deliver on the following services:

  • National e-recording all real estate documents
  • Assistance with residential real estate closings
  • Due diligence reviews
  • Eviction proceedings
  • And more

We also offer excellent communication and organization skills so that you feel confident when Amata speaks with your clients. Our on-site team speaks Spanish fluently and works with translation services to assist in any language!

Advantages of Hiring Outside Help

Real estate transactions are time-consuming and complicated. By utilizing our service to manage your real estate closings, you can rest assured that they will be managed in the most efficient, cost-effective, and professional manner possible.

There are numerous advantages to utilizing an off-site closing service, including:

  • Lower overhead costs
  • No payroll taxes
  • Lower cost of equipment and supplies.

Our goal is to alleviate the administrative stress lawyers experience with any real estate transaction. Whether your client is purchasing, selling, or refinancing, the transaction should be effortless and painless. Amata is here to help.

Why Choose Amata?

Amata offers experienced paralegal assistance in various legal areas, including corporate and business law, real estate, transactional support, and more. Whether your firm requires ongoing help or on-demand support, Amata can provide the professional, trained paralegal support you need to succeed.

Other benefits of working with Amata include:

  • Spanish-speaking paralegals
  • Fixed-fee copies and court filings
  • Billing by the minute, not the hour

When you work with Amata, we ensure that our paralegal support staff possesses the necessary experience and expertise. Avoid being stuck with under-qualified or insufficient support staff that is incapable of meeting your demands. Amata will assist you in resolving your paralegal staffing challenges.

Get Residential and Commercial Real Estate Closing Services in Chicago

You’re in the right place if you’re looking for high-quality, personalized service. Amata will treat you with the respect and personal service that you deserve. We provide the highest quality paralegal services.

Experience

Allow us to put our many years of experience in real estate paralegal support that we can put to work for you. Our team prepares documents, handles all pre-closing work and file preparation, including coordination, scheduling, and communication. Our results are proven effective as a time and cost-saving measure.

Contact

Connect with our office today if you are ready to learn more about Amata’s residential and commercial real estate closing services in Chicago!

Discover our legal support staff for lawyers in Chicago.

Daily Runs to Courts, County Clerk’s, and Sheriff’s Offices

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Amata has been a trusted resource for Chicagoland area attorneys when they need to retrieve vital records, record land deeds, eFile and search the court docket. Our team of paralegals, legal admins and docket clerks make daily trips to Cook County Courts, the Clerk’s Office and Sheriff’s office to retrieve vital records, conduct court docket searches, record deeds and many other tasks. All client requests are handled confidentially and expediently. Our team  is familiar with all local courts and county offices and are able expedite most matters. We ensure your legal delivery need is met on time, every time.

Types of Daily Runs Amata Makes

Daily Runs

Amata’s team can handle same-day filings, urgent vital records requests, and delivery of courtesy copies to a judge’s chambers. Our paralegals and legal admins are experienced and knowledgeable about the legal process.

You can count on us to handle the following:

  • Service of Process
  • Birth and death certificates
  • Court docket searches and retrieval of documents
  • Delivery courtesy copies
  • Estimates of Redemption
  • File applications
  • FOIA requests
  • Obtain certified copies
  • Obtain duplicate tax bill
  • Obtain state corporate records on companies
  • Pay code violation orders
  • Pay fees
  • Police reports
  • Record deeds
  • Research of local court rules/procedures
  • Service of Process
  • Water certificates

Amata can arrange for the pick-up and delivery of your requests with ease and confidence. When your caseload demands your time, our paralegals and legal admin in Chicago can alleviate some of the stress by delivering them to you.

When to Outsource Trips to Courts and Public Offices

When it comes to the justice system, delivering documents on time and meeting deadlines is critical. With this much at stake, ensure that your legal requests are handled and delivered by a legal admin familiar with the process.

To expedite your matters, Amata provides clients an instant line of credit so that our team can pay for and obtain your requests. There is never a need to make unneccary trips downtown or to sacrifice your time.  Here are a few times when you may need to outsource your daily runs:

Help Maintaining Delivery/Pick-Up Records

Amata is equipped with the tools that help us track and record all deliveries. When your assistant arrives at the destination, we keep track of when the item was delivered and when the document was signed upon delivery. With this type of tracking and record-keeping, law firms that use daily runs help ensure that they reach clients on time and as requested.

More Familiarity with the Area

When it comes to the legal system, certain documents must be signed by clients, third parties, and others within a specified time frame. If the documents are not completed and signed by a specified deadline, the case may be delayed, incurring additional costs for the firm. Firms can avoid this risk by working with Amata. Our administrative assistants are familiar with the quickest routes to get documents from your firm to your clients.

Requiring Same-Day Service

With Amata, your documents can reach clients, courts, and companies when needed. If your legal documents require expedited delivery, our paralegal team can reliably deliver on your behalf. You will never have to worry about your document not arriving at its destination due to oversight.

Always On-Time

We are experts at providing on-time delivery and pick-up services for lawyers throughout Chicago and Illinois. By selecting us to handle your daily runs, you can rest assured that your documents will be handled properly and arrive at their intended destinations.

Need Trained Staff

The paralegal team at Amata is fully conversant with the filing and recording processes. We collaborate directly with your firm, keeping you informed of progress. Once documents are filed, we will promptly send confirmation and return copies. Same-day and last-minute emergency filings are our specialties.

Let us know what we can do to make life easier for you!

What Makes Amata Different?

Regardless of your needs, Amata can help. Hundreds of lawyers and law firms have relied on us for all of their delivery needs, and they continue to do so because we offer benefits that other legal support services do not, including:

Experience

Each of our paralegal team members have experience in basic procedures at the courts, Cook County Clerk’s and Sherrif’s offices.

Line Of Credit

Amata clients each are granted a line of credit so they do not have to compromise their credit card or account information. When fees need to be paid, Amata will pay those charges and you will receive an itemized invoice so you are able to bill back your clients when appropriate.

Courtesy Copies

We provide same-day paper copy delivery when requested by the judge assigned to a case.

Available Printing Services

We can print any filing you have, regardless of the page count, and promptly file it with the court or get documents notarized.

Fast

Our goal is to make any last-minute filing or document retrieval as quickly as possible within many requests resolving within an hour.

Comprehensive

Do you have other legal support needs? No problem: Amata offers attorney support services, including printing, paralegal, and litigation support.

We Make Legal Support Services Predictably Affordable

Amata’s simple pricing structure means you and your clients are never surprised with unexpected expenses.  Our rates for daily runs are $60 an hour plus copying costs. That’s it!

We bill by the minute, not the hour, so you don’t pay for more time than you use. Let us know what we can do to make your caseload easier!

Connect with Amata

You can speak with a member of Amata’s team for more information by calling 1.888.525.9344, emailing [email protected], or sending us a message here. We would be delighted to discuss your daily runs requirements in greater detail and can arrange for regular, tailored services.

Discover our legal support staff for lawyers in Chicago.