By Tisha Delgado

For attorneys that don’t practice in Illinois, this article explains how you can get your subpoena issued from out-of-state. Assuming that you only want to obtain information or documents from a company in Cook County, we will expand that county’s procedures for forms and how to eFile in a way that makes the process quick and painless.

Interstate Subpoena Law

Then Uniform Interstate Depositions and Discovery Act (“UIDDA”) (735 ILC 35/1 et. seq.) is the law determining interstate subpoena procedure. Most states have enacted this law except Wyoming, Missouri, Oklahoma, Texas, New Hampshire, and Massachusetts. The Uniform Law Commission’s websitewill provide any updated information.

This law allows an attorney from another UIDDA state to send their subpoena to, in our case, the Cook County Clerk of Court. The Clerk will then issue an Illinois version of the subpoena which the out-of-state attorney will serve in accordance with Illinois rules.

Required Subpoena Documents

These are the documents that need to be filed in Cook County’s Law Division:

1. Civil Action Cover Sheet (form CCL 0520)
2. Subpoena for a Foreign Action Cover Sheet (form CCL 0015)
3. Illinois Subpoena in A Civil Matter (form CCG N106).

These forms could potentially change so check the court’s website to ensure you are using the most up-to-date forms.

Civil Action Cover Sheet

In Cook County, new matters always require the Civil Action Cover Sheet to be eFiled. Also, remember to check the box for Petition to Issue Subpoena under the Other Actions section.

Subpoena for a Foreign Action Cover Sheet

Under section 3(c)(B) of the UIDDA, the names, addresses, and telephone numbers of all counsel of record and any party not represented by counsel must be listed and submitted using the form Subpoena for a Foreign Action Cover Sheet.

Prepare the Illinois subpoena

In order to prepare an Illinois subpoena for each document custodian, the subpoena must have identical case names, captions, addresses, and phone numbers of both parties and attorneys. The subpoenas must also identify the same document custodian and contain the same provisions and content of the requested information. The Illinois subpoena receives an Illinois case number once eFiled.

eFiling your Subpoena

Once your documents are prepared, you must eFile them using an eFiling Service Provider like CourtFiling.net. Combine all your different documents including your Civil Action Cover Sheet, Subpoena for a Foreign Action Cover Sheet, and out-of-state subpoena into one PDF file.

To avoid potential rejection, make your fillable forms uneditable. With fillable forms, the contents could be wiped so the court clerk would only see blank entries, resulting in a rejection. It is also useful to make sure your forms are OCRd or made searchable.

Begin eFiling as you would any new case. If you’re using CourtFiling.net, select Cook County-Law-District 1-Chicago-Cook County as the Court and Petitions to Issue Subpoena-Other Actions as the Case Type in the Select Court & Case Type section. Then enter your attorney code. If you’re filing outside of Cook County, you can select a different court and case type. Attorneys with no Cook County attorney code can enter 99500.

Ad Damnum is the damages or claim amount that you are suing for in your out-of-state action. Since it is a required field, you will need to fill in an Ad Damnum amount. For Cook County’s Law Division specifically, they will hear cases with a claim amount of $30,000 or more.

You will add the PDF with your Civil Action Cover Sheet, Subpoena for a Foreign Action Cover Sheet, and out-of-state subpoena in the “Add Documents” section. Select the document type asComplaint – Petitions To Issue Subpoena – Fee. Be aware of any filing fees in the county. Cook County has a filing fee on $388.00. Using Exhibits Fileas the Document Type, upload the Illinois subpoena.

You’ll receive the file-stamped copies once the clerk accepts your filing, just make sure that the Illinois subpoena is issued by observing the clerk’s seal.

Serve your Illinois subpoena

Once all the steps outlined above have been completed, you must serve your Illinois subpoena. You can either hire a process server or serve via certified mail. See Ill.Sup.Ct.Rule 204(a)(2) for more information.

As always with eFiling in Illinois, processes and procedures can change at any time and without notice, so please give yourself plenty of time to eFile.

Tisha Delgado | AMATA Legal Support Team

Tisha is a senior litigation paralegal and e-discovery specialist, with over 24 years of experience. As a technology geek, she is proficient in a wide range of technology and software programs including litigation support and case management software from LexisNexis, Westlaw, Thomson Reuters, and others such as Catalyst, Relativity, Smokeball, Clio, Worldox, and iManage. She consults and advises legal professionals on e-filing rules and court procedures, and how to create successful workflows.

AMATA Law Office Suites provides legal support and virtual paralegal services to law firms.
Contact us for assistance at paralegal@amataoffices.com.