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Reception Services: Make Sure To Keep Your Phone Number

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While you may be looking to adopt a new feature like receptionist service to your operations in favor of growth, doing so while having to change your number can actually be counterproductive. There’s lots of reasons why keeping your company phone number the same is important to your business’ long-term operation and growth, the most important of which we  outline in this article.

Changing Your Number Can Reverse The Work You’ve Done To Establish It

Make Sure To Keep Your Phone Number

In many ways, your business’ phone number serves as a part of its overall identity. It’s an essential piece of information that serves as the gateway between your office and clients, and as such, making sure that it’s well established to the public is important. This is why many businesses will go to great lengths to ensure that their phone number is well advertised, whether through print media, online directories, or even word of mouth. If you change your phone number, you risk losing the connection that you’ve already established with your existing client base. Not only will they have a harder time getting in touch with you, but they may also be hesitant to do business with a company that seems to be in flux.

Changing Your Number Can Be Unnecessarily Difficult

If you have a business phone number that’s been around for a while, chances are that it’s already connected to your company name in some capacity. This alludes to the administrative headache that comes with having to change it. In addition to alerting your current client base of the change, you’ll also need to make sure that your new number is updated on all of your marketing materials, website, and any other online listings. This can be a time consuming and expensive process, particularly for small businesses who may not have the resources to spare.

Changing Your Number Can Disrupt Your Operations

During a time when many businesses are struggling, it’s important to make sure that you’re doing everything in your power to maintain the stability of your company. This includes ensuring that all aspects of your operation are running as smoothly as possible, and that any potential disruptions are kept to a minimum. Making a change to your phone number can disrupt the flow of your business and introduce unnecessary complications, which is why it’s best to avoid it if at all possible.

In short, there are a number of reasons why it’s important to keep your company phone number the same. If you’re looking to make changes to your operations, it’s best to do so in a way that doesn’t disrupt your business’ phone number.

Discover our legal support staff for lawyers in Chicago.

Brand New Offices for Attorneys – 161 N Clark

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It’s hard enough to find good office space for lawyers in Chicago. Brand new office space with on-site paralegal and administrative services? Practically impossible. Unless you mean the latest floor that will open up at 161 N Clark. It’s an offer by Amata, and here’s what you need to know.

What Is Amata?

Amata is a co-working space that is designed and tailored specifically for attorneys and legal professionals. It’s a workspace where everything has been carefully curated and set up for the specific needs of the legal profession.

Which means all you need to bring with you when you work at Amata is your client files and your laptop. It’s the perfect, private downtown law office where it’s all done for you.

Perfectly Situated

161 N Clark - new floor

When they talk about real estate, they always say it’s all about “location, location, location.” That’s even more true when the real estate is going to be used for law offices. If you want to be seen as a top firm, have access to all the best cases and be taken seriously, you need to have your offices in the right part of town.

The new floor being opened up by Amata is located right across from The Daley Center and City Hall, and you don’t get more central than that. It’s right in the heart of the business district, a perfect location for your practice.

Stylishly Appointed

Let’s face it. Appearances matter. Your office, including the building, the décor and everything else tells your clients a lot about who you are, what you can do, and more importantly, what you can do for them.

Amata offices are always perfectly decorated. They’re understated, stylish, and designed to be modern and comfortable but also professional. In other words, they’re the perfect foil for your law firm’s brand.

Check out renderings for the new floor here.

On Site Services

One of the big differences Amata offers our clients is the option to make use of on-site paralegal and administrative services. You can take advantage of all the professional level help you need, when you need it, without having to hire full time staff of your own.

From answering the phone to helping with research, typing your briefs to welcoming visitors, it’s all done for you at Amata Law Office Suites. If you need to source an affordable and reliable court report or pick-up last-minute supplies on a Friday evening, the team at Amata has done it before and have the resources in place to take care of it.

Managed Buildings

If you’ve ever rented your own offices, there’s a good chance you’ve had to deal with cleaning, maintenance and repairs, maybe even some delayed and over-budget construction costs. There’s a lot that can go wrong in a building, and it eats up a lot of your time.

Amata offices come with all the maintenance, repairs and cleaning built in. You never have to worry about anything that doesn’t directly impact your clients. After all, if you wanted to be in property management, you wouldn’t have gone to law school!

Tech On Tap

Of course, Amata offices have the very best internet connectivity and all the technology you need to stay connected, including pre-established VLAN connections for your law firm to protect the privacy of your documents and communications. But there’s another level to the Amata legal office service.

Everyone who works from an Amata office also gets premium access to the Amata app, which allows you to call, text and email your clients without revealing your personal contact information. So, you can take your office in your pocket without risking your personal security and privacy.

Work From Home While Maintaining a Digital Office

We’ve all learned recently that many of the important functions of our businesses and jobs don’t actually require our physical presence. If you’re planning to keep your services hybrid, you can still use your Amata office space as a virtual office to receive your mail, answer and forward calls and more. It means you’re finally free to have the work life balance you’ve been struggling to find for years, while still offering your clients the service they expect.

Who Benefits Most from Amata Law Office Suites?

Amata Law Office Suites are the perfect solution for lawyers who practice on their own or have a small partnership or practice. They are perfect for law firms that need a satellite office or are expanding into a new market. They’re perfect for the virtual law firm or law firm where many of the attorneys have moved to a hybrid office model. They’re perfect for people who want to keep their overhead costs low, but still project a professional image.

Amata offices also have all the extra services you might need built in, so you don’t have to hire extra staff until you’re ready to.

Whether you’re just starting a law practice or winding down before you retire, this is the perfect solution for people who want the amenities without the responsibilities and high costs.

They’re also great for lawyers who want to expand their services into Chicago, but want to test the waters before they commit to a long-term lease.

So, whatever your situation is, if you’re looking for a clever workspace solution that is flexible and accessible, chances are you’ll find it on the new floor at Amata.

A Downtown Presence

Even if your law firm has a larger office space in another part of the city, there’s a good chance many of your clients work and do business downtown. Maintaining an office at Amata for those times when you need to meet a client and they don’t want to travel to your office is a great way to compromise. You don’t need to relocate, and they don’t have to come to you.

How Far Is the Project?

If you recognize the value of getting an office at the new floor that Amata is launching in 2022, you’re certainly not alone. There are hundreds of lawyers who are already using Amata offices to take their legal business to the next level. These offices are in demand, and they’re likely to be snapped up soon after they are released.

Currently, work is expected to be completed on the new floor of Amata offices at 161 N Clark in July of 2022, and applications will open closer to that time. If you’re interested in this innovative legal office option, you can sign up for early notifications now.

Getting early notifications about the new floor at Amata is easy. Simply sign up on the website or call the office to speak to someone for more information.

Discover our offices for lawyers in Chicago.

Full-Service Virtual Offices For Lawyers

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Attorneys starting off with their own practice need an essential support system to grow and prosper.  

Sure, you have the ability to take care of your filing, administrative tasks, and answering inquiries. 

But do you have the time? 

When you devote less time to mundane yet essential tasks, you have more time to work on settling a case in your favor. 

Let us show you what a full-service virtual office can do for your practice. 

 

Various Plans to Fit Your Needs

Full-Service Virtual Offices For Lawyers

Amata offers four different levels of service, all at affordable prices that come in much lower than hiring full-time staff. 

  1. Business Address starting at $75. We handle the mail, scan the mail, notify you by email when it arrives, and forward mail to your chosen address. We also offer discounted FedEx services along with specialized messenger services.
  2. Live Receptionist & Phone starting at $49. A live person answers your phone from 7 a.m. to 10 p.m. CT. Transcription for incoming calls and messages that we forward to your phone or document system. Listen to your incoming messages through your cellphone.
  3. Live Receptionist & Phone with Business address starting at $175 a month. You get everything from the first two plans plus access to one of seven physical locations for you to perform legal work.
  4. Virtual Office Plus starting at $275 a month. You get everything from the first three tiers plus keycard access to a physical office space 24/7 as well as 24  conference room credits/month to use whenever you wish.

The average cost to rent office space in Chicago currently sits at $37.56 per square foot.  

If you pay $275 a month to rent space at that rate, your office would be a closet with no windows! 

We offer physical space to work, meet clients and meet other attorneys, as well as staff, for much less than it costs to rent an office and hire full-time staff. 

Using our virtual office services for your law firm lets you save money while you grow your firm. Even better, it gives clients and prospective clients a professional first impression of your legal services. 

 

We Hire Knowledgeable Staff

Every Amata staff member who works for you goes through a four-person interview process at first. You have peace of mind that everyone who answers the phone understands legal terms, knows how to speak to other attorneys who may call the office, and can perform initial screenings of potential clients based on your requirements.  

Better yet, when you need expert assistance for your firm, our team of paralegals, legal administrators, law clerks and receptionists act as an extension of your business. 

 

We Know the Industry

Our team has been helping the legal community in the Chicago area since 2002, and we have nearly 75 years of combined experience helping law firms with administrative tasks. We have experienced property managers who help you with conference rooms, ordering discounted supplies and setting up your workspace.  

Over the past two decades of providing full-service legal office support, we’ve helped over 750 attorneys in 27 practice areas generate thousands of lead shares. 

 

We Own All of Our Assets

What sets Amata apart from other full-service virtual offices for lawyers is that we own all of our assets. When you need to set up a time to work in an office space or meet with clients in a conference room, you don’t have a middle manager to go through.  

Our company owns what you utilize. When you talk to us, you talk to the owners of the space, the supervisors of the employees, and the ones who provide your services.  

 

Take Advantage of This Opportunity

Are you a growing legal practice? We give you room to grow with our scalable yet customizable services.  

Our top service starts at $275 a month. Let’s say you double that for $550 a month.  

That’s still a fairly cheap overhead. The rest of your expenses can go towards billable time with clients rather than hard costs. In less than a couple hours worth of billable time, you pay for a month’s worth of office expenses.  

Even better, virtual offices may be more normalized as we emerge from the pandemic that gripped the world for two years. 

 

It’s All About Your Clients

The American Bar Association notes that some law firms returned to their offices faster than other corporate service entities following the COVID-19 pandemic. Some law practices utilized a hybrid model with some in-office staff and some virtual.  

The ABA says that it depends on the clients of attorneys as to how you should approach your office space. You are probably figuring out how to solve the in-office or work-from home paradigm of doing business. Hybrid models are emerging as the prevailing way to return to normal. 

Amata gives you a chance to wow your clients with a dynamic office space and conference room in downtown Chicago. We still have some pretty spectacular views to make a lasting first impression and creating a wow factor for your big-name clients. 

We also allow you the freedom to work from a park, your favorite lunch spot, or at home with your kids. Secure cloud-based services let you work from anywhere, whether you’re organizing files in Clio or billing a client in LawPay. Some clients can appreciate hearing the squeal of your kids playing in the yard while you work on their case because they value a work-life balance too. 

 

And It’s All About You

You worked hard in law school. You busted all-nighters researching cases and studying for the bar. You deserve to run your law firm as you choose to, not what tradition says to do as you try to pursue clients to grow your practice. 

A virtual office space gives you the freedom for more work-life balance because most or all of your administrative tasks are taken care of. You don’t have to worry about your image since we take care of those details for you as a law-focused support company that understands the legal world in America’s third-largest city. 

 

Amata, An Entire Company as Your Support Staff

Let’s get started. Call or contact us for a tour of our locations if you’re serious about growing your law firm while keeping overhead low. 

Discover our virtual offices in Chicago.

Ways Virtual Law Firms Can Improve Communication With Clients

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Virtual law firms have seen a rise in popularity over the last several years. But, due to the COVID-19 pandemic, there has been a bigger boost in the demand for virtual legal professionals.

Will virtual firms become the “new normal” for the legal industry? Perhaps. Multiple firms across the country are seeing the benefits, as they’re able to hire and work with top attorneys with different areas of expertise. Clients can benefit, too. If a client needs an attorney specializing in a particular type of law, a quick search within a virtual law form can connect them with the expert legal advice they need.

But, as with any other type of virtual service, there are some potential drawbacks to virtual legal help. One of the biggest challenges is communication. Law firms need to adapt to improve client satisfaction remotely, and that’s often easier said than done.

But, it’s not impossible.

Whether you’re part of a larger firm or run your own, understanding how to improve communication with your clients will make a big difference in your success and trustworthiness. Let’s look at a few strategies that put communication at the forefront of your client-attorney relationship, even if you never meet each other in person.

Digitize Your Documentation

Ways Virtual Law Firms Can Improve

One of the best things you can do to improve your client communication is to stay organized. In addition to working with clients virtually, many attorneys are shifting their documents to cloud-based services. It’s a great way to “go green” and keep important files in one convenient location.

But, like any other filing system, it’s crucial to have some kind of organizational operation in place. Keeping things organized will make it easier to find information on your clients for meetings, or when they call or e-mail to ask a question. It will also make it easier to present information to your clients digitally, in an easy-to-understand format that will make communication stronger for both of you. Plus, staying organized will help you to avoid information silos and miscommunication within your firm.

Consider digitizing your documents through PDFs and creating a virtual library for all client documentation. You can store digital files by case numbers, last names, or however you see fit. In a matter of seconds, you’ll be able to search for files and pull them up, rather than scrambling for information at the last minute before your next virtual meeting.

If you create a cloud-based library, you can also choose to have it password protected. This allows you to directly share all files and information about a client’s case with them, so they can see changes and additions in real-time. It’s a small gesture, but when your client feels well-informed and updated, they’re more likely to trust the process.

Additionally, multi-factor authentication (MFA) or, at the very least, two-factor authentication (2FA) is advised. If your password is considered one form of authenticating or verifying your identity, then another form might be a text message or an email with an additional log-in code, or even the last four digits of your SSN. By protecting your clients’ documents with more than one form of authentication, you’re doing more than the bare minimum — consider MFA for all your clients’ files and data to keep them truly secure.

Set Up Multiple Communication Avenues

No matter how many clients you have, it’s important to make each one feel comfortable and heard. Not everyone will want to talk on the phone, so consider offering several virtual communication options, including:

  • One-on-one video chats
  • Email
  • Instant messaging
  • Conference calls

You can even host live streams within your office when you have to meet with more than one person. Live streaming is a great way to communicate a lot of information at once, especially when you’re working with multiple attorneys or your client wants other individuals involved. If you decide to go that route (or do any video conferencing, for that matter), it’s crucial to have the right setup. Choose your live streaming space carefully in a low-traffic area, especially if you’re working from home. Your background should be clean and free from distractions, but it’s never a bad idea to have your degrees hanging behind you.

It’s also okay to add a touch of personality to every avenue you offer. Whether you’re chatting on the phone or hosting a video conference call, be yourself. Have a few personal items in the background of your video, or connect with your client by finding a few interests you have in common. While remaining professional should be your top priority, your client will feel more comfortable and willing to open up if they see the actual person behind the attorney title.

Invest in the Right Software

With many firms across the country going virtual, keeping up with communication efforts will ensure you stay competitive. Consider developing your own online portal for clients. This has become increasingly popular in the healthcare industry for doctors and patients, but it can work just as well for attorneys. A digital portal will give your clients full access to the information they need, and they can set up meetings with you directly.

If you don’t want to build your own online portal, there are plenty of existing companies that have developed communication software. Practice management software like Clio, Practice Panther, and Smokeball can assist with things like:

  • Document management
  • Billing assistance
  • Scheduling
  • Case management

The more secure your clients feel when utilizing your virtual services, the better. Strong communication will help with that, so don’t be afraid to invest your time, money, and resources into improving your communication efforts. Virtual law firms are here to stay, and yours can continue to grow if you focus on building professional relationships with your clients, even if you’re in completely different time zones.

Discover our virtual offices in Chicago.

Case Assessment Legal Support Services

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Amata’s case assessment support services in Chicago will handle routine office and administrative tasks required to keep a law firm running smoothly. Our services are extensive and help you gain a competitive advantage through efficiency. We work to free up your schedule so that you can focus on navigating your caseload.

Case Assessment

Types of Case Assessment Support Services Amata Offers

Small law firms handle a variety of tasks, often one after the other in rapid succession. Each legal case is unique and presents its own set of difficulties, and case assessment can become overwhelming as your caseload grows. One of the most effective ways to address this issue is to utilize paralegal services, which help reduce the back-office workload associated with each case, ultimately streamlining the law firm’s overall process.

Amata offers comprehensive case assessment support services, including:

  • Fact investigations
  • Interviewing clients
  • Organizing and maintaining case files
  • Act as liaison with local counsel
  • Drafting discovery requests and responses
  • Obtaining documents from clients or third-parties
  • Preparing document productions
  • Preparing exhibits for mediation, arbitration, depositions, and trials
  • And more

Our paralegal support services will help you achieve your law firm’s goals while building your reputation along the way. Amata’s dedication to legal excellence and professionalism ensures that you deliver a satisfying client experience throughout the time we work together.

How Our Paralegal Support Services Work

Amata provides efficient and effective paralegal services throughout Chicago, enabling you to supplement your existing staff and expand your business. We work toward providing the most seamless experience possible for your firm and elevating your practice.

Here is how your solo or small law firm can get started:

  • Step 1. Contact the Amata team
  • Step 2. Email your requests
  • Step 3. Decide if and how you want to work with our office

That’s it!

With support from paralegal team overseeing the practice’s administrative functions, you have more time to take on new cases. Your time is valuable; Don’t waste it drafting simple pleadings or handling routine tasks. Amata can help you manage your caseload from start to finish.

Superior Customer Service at a Fair Price

An overwhelmed law firm team is a stressed-out law firm. Delegate your case assignment and management needs to our office. Amata delivers reliably on paralegal support services that work for you, including:

  • Billing by the minute or hour
  • Spanish-speaking services
  • Administrative and legal services
  • Offices equipped to handle client meetings, depositions & conferences
  • Experienced personnel

Get Chicago Case Assessment Support Service Help

We are ready to learn more about how our Amata support team ca assist your practice. Amata’s paralegal services offer billing by the hour or minute. If you want to learn more about how we can help your solo or small Chicago law firm, connect with our offices today for details.

Discover our legal support staff for lawyers in Chicago.

Appellate Briefs Legal Support

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Amata eliminates the time-consuming task of preparing, reviewing, and filing appellate briefs. Our appellate briefs paralegal services in Chicago’s legal and financial districts have years of experience that your law firm can trust. Additionally, we review briefs for compliance against local court rules to ensure your caseload doesn’t miss a beat.

Appellate Briefs

Trusted Appellate Brief Paralegal Services Serving the Chicagoland Area

Our legal brief writing service and court filing services in Chicago handle a wide range of paralegal work related to appeals in Illinois’ state courts, federal appellate courts, and the United States Supreme Court. Amata also proudly provides clients with exceptional virtual and cloud-based services to make your experience as seamless as possible.

General Appellate Brief Paralegal Services

You can rely on our Chicago appellate brief paralegal services to deliver on the following:

  • Copying, mailing, and preparation services
  • Conversion of documents and files to digital
  • Appellate brief template set-up
  • Court filing services
  • Checking for compliance with local rules
  • And more!

E-Brief Preparation Services for Appellate Courts

Our appellate briefs paralegal services in Chicago can assist you with various tasks in your law practice. No matter the need, we can help you move toward a more efficient law firm at a fair price.

Our knowledgeable paralegals can assist your law firm with the following:

  • Conducting research
  • Appellate brief editing
  • Appellate brief formatting
  • Appellate brief attorney e-filing services
  • Confirmation follow-ups
  • And dedicate paralegal services

We are the additional set of eyes your practice requires to review your appellate brief to ensure it complies with the court’s formatting requirements. Amata will work with your in-house team to provide seamless legal services that support your law firm’s needs.

Flexibility on Your Terms

We leave it up to you how you wish to utilize our appellate services. Amata will thoroughly review all rules to ensure you access the most up-to-date versions, including searching for any updates or pending rule changes on your court’s website. Alternatively, we can assist you in drafting the necessary motions.

Legal Assistance

Our seasoned paralegal staff handles appeals involving a wide variety of issues throughout Illinois. Amata is well-versed in each appellate court’s written and unwritten rules and is adaptable in handling and resolving unusual situations.

Our team also offers attorney filing and paralegal services that provide:

  • ADMINISTRATIVE, PARALEGAL & NOTARY SERVICES: Amata charges you by the minute, not the hour.
  • FIXED-FEE COURTESY COPIES & COURT FILINGS: Get back to doing what you do best!
  • SPANISH TRANSLATION: Meet today’s market demands for phone calls, meetings, and documents

Apart from being knowledgeable about the numerous technical procedural requirements imposed by each court, our paralegals confidently explain such requirements to our attorneys. Our staff will not hesitate to inform clients when an interpretation of a court policy is unclear or should be discussed further with court clerks to obtain clarification.

Appellate Briefs Legal Support in Chicago

Get in touch with Amata today by calling or completing the form here.

Discover our legal support staff for lawyers in Chicago.

Residential and Commercial Real Estate Closing Services

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Amata offers residential and commercial real estate closing services to law firms in Chicago. Our office handles legal document preparation and processing that delivers superior service at a fair price. We take pride in providing professional legal and administrative services with years of experience behind us.

Real Estate Closing Services

We Offer Residential & Commercial Real Estate Closing Services in Chicago

Real estate paralegal support services at Amata contributes to a solo or small law firm’s efficiency by providing legal assistance to real estate attorneys. Our paralegals can handle a wide range of tasks that support efficiency and accuracy.

Real estate paralegal jobs require excellent communication skills, organizational abilities, multitasking abilities, and professionalism. Confidentiality is also critical, as these paralegals deal with highly confidential materials and case details.

Chicagoland law firms can rely on us to deliver on the following services:

  • National e-recording all real estate documents
  • Assistance with residential real estate closings
  • Due diligence reviews
  • Eviction proceedings
  • And more

We also offer excellent communication and organization skills so that you feel confident when Amata speaks with your clients. Our on-site team speaks Spanish fluently and works with translation services to assist in any language!

Advantages of Hiring Outside Help

Real estate transactions are time-consuming and complicated. By utilizing our service to manage your real estate closings, you can rest assured that they will be managed in the most efficient, cost-effective, and professional manner possible.

There are numerous advantages to utilizing an off-site closing service, including:

  • Lower overhead costs
  • No payroll taxes
  • Lower cost of equipment and supplies.

Our goal is to alleviate the administrative stress lawyers experience with any real estate transaction. Whether your client is purchasing, selling, or refinancing, the transaction should be effortless and painless. Amata is here to help.

Why Choose Amata?

Amata offers experienced paralegal assistance in various legal areas, including corporate and business law, real estate, transactional support, and more. Whether your firm requires ongoing help or on-demand support, Amata can provide the professional, trained paralegal support you need to succeed.

Other benefits of working with Amata include:

  • Spanish-speaking paralegals
  • Fixed-fee copies and court filings
  • Billing by the minute, not the hour

When you work with Amata, we ensure that our paralegal support staff possesses the necessary experience and expertise. Avoid being stuck with under-qualified or insufficient support staff that is incapable of meeting your demands. Amata will assist you in resolving your paralegal staffing challenges.

Get Residential and Commercial Real Estate Closing Services in Chicago

You’re in the right place if you’re looking for high-quality, personalized service. Amata will treat you with the respect and personal service that you deserve. We provide the highest quality paralegal services.

Experience

Allow us to put our many years of experience in real estate paralegal support that we can put to work for you. Our team prepares documents, handles all pre-closing work and file preparation, including coordination, scheduling, and communication. Our results are proven effective as a time and cost-saving measure.

Contact

Connect with our office today if you are ready to learn more about Amata’s residential and commercial real estate closing services in Chicago!

Discover our legal support staff for lawyers in Chicago.

Daily Runs to Courts, County Clerk’s, and Sheriff’s Offices

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Amata has been a trusted resource for Chicagoland area attorneys when they need to retrieve vital records, record land deeds, eFile and search the court docket. Our team of paralegals, legal admins and docket clerks make daily trips to Cook County Courts, the Clerk’s Office and Sheriff’s office to retrieve vital records, conduct court docket searches, record deeds and many other tasks. All client requests are handled confidentially and expediently. Our team  is familiar with all local courts and county offices and are able expedite most matters. We ensure your legal delivery need is met on time, every time.

Types of Daily Runs Amata Makes

Daily Runs

Amata’s team can handle same-day filings, urgent vital records requests, and delivery of courtesy copies to a judge’s chambers. Our paralegals and legal admins are experienced and knowledgeable about the legal process.

You can count on us to handle the following:

  • Service of Process
  • Birth and death certificates
  • Court docket searches and retrieval of documents
  • Delivery courtesy copies
  • Estimates of Redemption
  • File applications
  • FOIA requests
  • Obtain certified copies
  • Obtain duplicate tax bill
  • Obtain state corporate records on companies
  • Pay code violation orders
  • Pay fees
  • Police reports
  • Record deeds
  • Research of local court rules/procedures
  • Service of Process
  • Water certificates

Amata can arrange for the pick-up and delivery of your requests with ease and confidence. When your caseload demands your time, our paralegals and legal admin in Chicago can alleviate some of the stress by delivering them to you.

When to Outsource Trips to Courts and Public Offices

When it comes to the justice system, delivering documents on time and meeting deadlines is critical. With this much at stake, ensure that your legal requests are handled and delivered by a legal admin familiar with the process.

To expedite your matters, Amata provides clients an instant line of credit so that our team can pay for and obtain your requests. There is never a need to make unneccary trips downtown or to sacrifice your time.  Here are a few times when you may need to outsource your daily runs:

Help Maintaining Delivery/Pick-Up Records

Amata is equipped with the tools that help us track and record all deliveries. When your assistant arrives at the destination, we keep track of when the item was delivered and when the document was signed upon delivery. With this type of tracking and record-keeping, law firms that use daily runs help ensure that they reach clients on time and as requested.

More Familiarity with the Area

When it comes to the legal system, certain documents must be signed by clients, third parties, and others within a specified time frame. If the documents are not completed and signed by a specified deadline, the case may be delayed, incurring additional costs for the firm. Firms can avoid this risk by working with Amata. Our administrative assistants are familiar with the quickest routes to get documents from your firm to your clients.

Requiring Same-Day Service

With Amata, your documents can reach clients, courts, and companies when needed. If your legal documents require expedited delivery, our paralegal team can reliably deliver on your behalf. You will never have to worry about your document not arriving at its destination due to oversight.

Always On-Time

We are experts at providing on-time delivery and pick-up services for lawyers throughout Chicago and Illinois. By selecting us to handle your daily runs, you can rest assured that your documents will be handled properly and arrive at their intended destinations.

Need Trained Staff

The paralegal team at Amata is fully conversant with the filing and recording processes. We collaborate directly with your firm, keeping you informed of progress. Once documents are filed, we will promptly send confirmation and return copies. Same-day and last-minute emergency filings are our specialties.

Let us know what we can do to make life easier for you!

What Makes Amata Different?

Regardless of your needs, Amata can help. Hundreds of lawyers and law firms have relied on us for all of their delivery needs, and they continue to do so because we offer benefits that other legal support services do not, including:

Experience

Each of our paralegal team members have experience in basic procedures at the courts, Cook County Clerk’s and Sherrif’s offices.

Line Of Credit

Amata clients each are granted a line of credit so they do not have to compromise their credit card or account information. When fees need to be paid, Amata will pay those charges and you will receive an itemized invoice so you are able to bill back your clients when appropriate.

Courtesy Copies

We provide same-day paper copy delivery when requested by the judge assigned to a case.

Available Printing Services

We can print any filing you have, regardless of the page count, and promptly file it with the court or get documents notarized.

Fast

Our goal is to make any last-minute filing or document retrieval as quickly as possible within many requests resolving within an hour.

Comprehensive

Do you have other legal support needs? No problem: Amata offers attorney support services, including printing, paralegal, and litigation support.

We Make Legal Support Services Predictably Affordable

Amata’s simple pricing structure means you and your clients are never surprised with unexpected expenses.  Our rates for daily runs are $60 an hour plus copying costs. That’s it!

We bill by the minute, not the hour, so you don’t pay for more time than you use. Let us know what we can do to make your caseload easier!

Connect with Amata

You can speak with a member of Amata’s team for more information by calling 1.888.525.9344, emailing [email protected], or sending us a message here. We would be delighted to discuss your daily runs requirements in greater detail and can arrange for regular, tailored services.

Discover our legal support staff for lawyers in Chicago.

Patrick Carver: Law Firm Marketing Simplified | THE 1958 LAWYER Podcast

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Patrick Carver is the Owner of Constellation Marketing, a digital marketing company that focuses on driving growth for law firms using web design, advertising and other tools. In this episode, Ron and Patrick talked about how you can take advantage of the many facets of digital marketing today.

Patrick shared how a law firm can attract clients by doing sustainable and organic practices like making articles that are tailored for the client you serve, by designing your website to have relevant information and by working on technical aspects such as google advertising, search engine optimization, backlinking and other strategies.

Key moments:

  • Key things to do for organic growth (7:38)
  • Backlinking and how it can help your website (11:27)
  • What is Google My Business? (28:20)
  • Other marketing channels that law firms should be considering (35:16)

Follow “The 1958 Lawyer” on Apple Podcasts | Spotify | Google Podcasts | Sticher

MEMORABLE QUOTES

Patrick Carver

“Take advantage of the digital real estate that’s out there that exists for attorneys.” – Patrick Carver

ABOUT PATRICK CARVER

Patrick Carver, Owner of Constellation Marketing

Digital Marketing for Law Firms

Patrick Carver is a Missouri native who has spent over a decade working in digital marketing. Before devoting his work full-time to Constellation Marketing, Patrick served as Digital Marketing Manager at Fortune 500 company DICK’S Sporting Goods. He has successful experience across a variety of industries and business sizes.

Patrick received his B.S. in political science from Emory University in Atlanta, Georgia. His long history of success is anchored by a strong work ethic and a creative problem-solving approach. In high school, he was an all-state soccer player, a national champion debater, president of the student body, and an entrepreneur. In college, he was a two-time first-team NSCAA all-American soccer player at Emory University as well as team captain and continued his entrepreneurial interests while maintaining a full-time academic load.

Now, as CEO of Constellation Marketing, Patrick leads a talented team of legal marketing professionals who work together to achieve a shared goal of driving growth at law firms. From web design to advertising, we have the skill, experience, and drive to build, manage, and maintain the entire spectrum of your digital marketing needs.

Connect with Patrick Carver:

Website: https://goconstellation.com

LinkedIn: https://www.linkedin.com/in/patrickacarver/

Have comments, questions, or concerns? Contact us at [email protected]

“The 1958 Lawyer and his 1938 Dollar” still defines the business of law…
It’s time for a change.

If you’re a lawyer, you’re familiar with the ABA article “The 1958 Lawyer and his 1938 Dollar” which gives our podcast its title, and its inspiration. That article was the start of the billable hour for law firms…And the last major change to the business of law, 70+ years ago now. Well, it’s past time for another change.

This podcast is all about bucking the status quo of the business of law. Your host Ron Bockstahler runs Amata Law Office Suites, providing law firms an alternative to the traditional fixed-cost business model that places unwanted stress on attorneys to work long hours that often-times lead to burn out, broken relationships and in many cases substance abuse. Each week he’ll discuss alternatives to the 12 hours days, endless rotation of clerks and paralegals, and the expensive offices leased to impress clients who rarely show up in person anymore. He’ll interview successful lawyers who are doing law differently, and finding a work-life balance while still running a successful firm.

Do you want to find a better way to run your law firm? It’s time for the next big change in the business of law, and you’ll get it here on The 1958 Lawyer.

More episodes of The 1958 Lawyer podcast

Need marketing support? Discover our legal support staff for lawyers in Chicago.

Discovery and E-Discovery Services

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Amata’s discovery paralegal services in Chicago support attorneys when gathering evidence during the discovery phase. Our discovery and e-discovery legal support team possess the necessary skills and abilities to assist attorneys with all facets of the discovery stage. You can rely on our legal staff to deliver responsive and transparent services.

Discovery Legal Support Services We Offer

The most critical and time-consuming phase of a lawsuit is discovery. Many attorneys and staff members become overwhelmed by paperwork and electronic filings required when filing a lawsuit. Our staff has assisted law firms in handling discovery on an incalculable number of cases. We are prepared to apply our experience and knowledge to each client’s specific needs.

Discovery and E-Discovery Services

General Discovery Paralegal Services

We provide a comprehensive suite of discovery services, including interviewing, data collection, document production, drafting, and bate stamping. Amata provides law firms in Chicago with premium service and the utmost professional care with every project.

Amata offers the following court filing services and discovery legal support services to lawyers in the Chicagoland area:

  • Drafting responses and replies
  • Interrogatories
  • Requests for production
  • Admissions requests
  • Subpoenas
  • Compel Motions
  • And more!

Whether your law firm requires assistance in drafting discovery documents, initial requests, or productions and interrogatories, or your client has served you with discovery requests, and you need responses, our paralegals can assist you.

E-discovery Paralegal Services

Amata also specializes in cost-effective, tailored e-discovery paralegal services. Our goal is to streamline the e-discovery process at your firm or handle an extra heavy caseload when you need it the most.

eDiscovery paralegal services we offer include:

  • Document filing
  • Privilege document reviews
  • Managed document review
  • Productions
  • Custom e-discovery paralegal services

Law firms throughout Chicagoland recognize Amata as a superior e-discovery paralegal services provider in Illinois. We strive hard to offer up-to-the-minute support services transparently. We also have a working knowledge of e-discovery rules for local courts and understand your needs proactively.

Amata Works with Your Law Firm Seamlessly

You can count on Amata to deliver on legal support services reliably. We strive to work with (and not against) your existing in-house practices:

  • ADMINISTRATION, PARALEGAL & NOTARY SERVICES: Only pay for the services you use, not a subscription.
  • FIXED-FEE COURTESY COPIES & COURT FILINGS: Take the frustration out of preparing your e-discovery and document productions.
  • SPANISH TRANSLATION: Spanish-speaking clients will appreciate our multi-lingual paralegals for telephone calls, meetings, and documentation.

The skilled staff at Amata can even assist you in analyzing, examining, coding documents, drafting responses, and helping you handle the paralegal work of your client’s case! You will have the reassurance that our team is watching out for your law firm as if we were a part of your in-house team.

Get Discovery and E-Discovery Legal Support Services

Are you interested in learning more about how Amata can help? Give us a call now or message us through the contact form here.

Discover our legal support staff for lawyers in Chicago.