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Struggling to Work From Home? These Law Firms Safely Returned to Their Offices Amid a Pandemic

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On March 23, 2020, Chicago personal injury attorney Tim Rhatigan of Rhatigan Law Offices, LLC found himself like many other attorneys across the state: working from home. This marked the first working day of Illinois’ “stay-at-home” order, issued by Gov. J.B. Pritzker in an effort to flatten the curve of spiking COVID-19 cases.

Rhatigan doesn’t have a home office, so he set up a makeshift desk with his laptop and scanner in his bedroom. But he struggled to write a brief due to intermittent Wi-Fi. In another room, his wife tried to help their children with remote learning. Emotions quickly ran high. Before the morning was over, he decided that the only way to be productive was to return to the office.

“I was back in the office by lunch time,” Rhatigan said. “I didn’t even last half a day.”

Since last March, 84% of law firms had at least three-quarters of their attorneys working remotely, according to a Bloomberg Law survey. While some lawyers have successfully transitioned to at-home offices, a separate survey from design and architecture firm Gensler found that 74% of U.S. lawyers at large firms want to return and work from their physical offices for a majority of the week. The lawyers polled indicated that they miss face-to-face interaction and socializing with colleagues as well as scheduled client meetings. Nearly half also found it more difficult to avoid distractions at home.

But before attorneys rush back to work, even if only for a few days a week, they want office spaces to make specific safety adjustments. In addition to stricter policies preventing sick workers from coming into the office, 45% of attorneys want their offices cleaned more frequently and 38% want air purification systems added. More than 30% would also like to see provided hand sanitizer and touchless bathroom fixtures/doors.

While many of these safety measures are recommended by the Centers for Disease Control and Prevention and the Illinois Department of Public Health, air purification systems and touchless doors are expensive to install, and some firms in traditional commercial spaces simply wouldn’t be able to afford them.

“My business is contingent upon a case resolving, and there are no trials right now,” said Rhatigan, who has three full-time team members. “So, there’s an income hit because of the pandemic.”

But if attorneys return to work without safety adjustments in their offices, they risk exposing themselves, family members, coworkers and visitors to the virus. If someone gets sick, it could pose legal issues. One employment law attorney at an Am Law 200 firm told the Wall Street Journal that he has advised roughly 600 companies on COVID-19 questions. Of those considering reopening, one-quarter decided against it due to challenging legal requirements.

So, what’s the solution? Upgrading home Wi-Fi and working around family distractions for the foreseeable future? Moving physical files and equipment to a makeshift home office?

There’s a better option, and law firms are jumping onboard. Since 2018, Rhatigan has housed his firm at Amata Law Office Suites, Chicago’s first legal community of 700-plus attorneys operating out of seven Class-A downtown offices. Early in the pandemic, Amata CEO, Ron Bockstahler, recognized that attorneys wouldn’t want to completely abandon office space.

Amata quickly contacted O’Malley Construction Co. and invested hundreds of thousands of dollars to implement important safety measures, ensuring attorneys would feel as safe and comfortable as possible when returning to the office. Now, each location is equipped with glass sneeze shields, touchless entry doors and bathroom fixtures, directional signs, touchless temperature guns, sanitation stations and more.

“It’s been reassuring to see what Amata has done because it has taken every possible step,” Rhatigan said. “How quickly the team got it all in was remarkable.”

Along with building improvements, Amata scanned lawyers’ mail for 90 days and handled document preparations (free-of-charge) to encourage firms to make choices based on safety, not financial concerns. They even waived some related fees on items that needed to be shipped. Fellow Amata attorney Sarah LeRose of the Law Office of Leonard J. LeRose Jr., Ltd. found the complimentary mail services to be extremely helpful during the stay-at-home order.

“As a small firm, it’s an obvious issue if you don’t get your mail for months,” she said. “We all have bills to pay.”

LeRose returned to her office in late August and has been coming in a few times a week. She “absolutely” visits frequently because she feels safe with Amata’s installations. Both LeRose and Rhatigan have also noticed other Amata-based attorneys return to their offices over the past several months.

Although COVID-19 vaccines are being distributed, most Illinois residents won’t be able to get their shots for months. But in the meantime, Rhatigan thinks Amata has successfully created a safe culture.

“They always have a tenant-first approach, so they’re always asking if there’s anything they can do to help your practice or even you personally,” Rhatigan said. “Even these COVID-19 implementations … they were implemented not only to comply with CDC recommendations but definitely with us in mind. Amata does a terrific job of fostering a comfortable environment without compromise to safety or other resources. It is their commitment to the providing of these resources that puts its tenants in a position to succeed. I love it here.”

Don’t struggle with productivity and challenging work-from-home conditions any longer. Whenever you are ready to return to an office outside of your home, Amata prioritizes your safety and offers other services to help you focus on practicing law, including virtual offices, live reception and paralegal support.

Call us or visit our website and take an online or in-person tour of one of our seven Class-A law firm office spaces to learn how our COVID-19 safety measures will help keep you safe as you return to work.

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A Shared Space Is More Than Office Space. It’s Your Law Firm’s Legal Partner.

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Picture this: You’re a growing solo or partner law firm operating out of a shared workspace. You have a busy day ahead with multiple client phone calls and in-person meetings. After a morning court hearing, you walk back to your office, only to find that your office’s phone has been deactivated without notice.

You check your email and see your inbox flooded with notes from clients who are unable to reach you. You then turn to your latest monthly invoice and find a line item charge for opening a desk drawer along with other activity requiring scrutiny. This isn’t a bad dream; it’s reality.

Sanjo Omoniyi of Omoniyi Law Firm, P.C. and another Chicago attorney, who asked to remain anonymous, know the feeling all too well. These are a few of the experiences they endured before choosing to house their firms at Amata Law Office Suites — Chicago’s first legal community of more than 700 attorneys and seven Class-A downtown offices.

For Omoniyi, the last straw was the office’s inability to handle his law firm’s phone calls. Messages were not properly transferred to his cell phone.

“I’d pick up, and callers would ask, ‘Is this a law firm?’” he recalled.

Finding a Law Firm Shared Workspace

A 2018 report from Vonage found that businesses lose $75 billion each year due to poor customer service, such as missed phone calls. These missed calls translated to Omoniyi losing a majority of his business.

In the past year, the shared workspace market declined with more people working from home due to the COVID-19 pandemic. A major shared workspace provider filed for bankruptcy. But the anonymous attorney, who has been with Amata since 2015, had problems with their firm’s previous, non-legal-focused shared space long before the pandemic hit.

When their firm found Amata and prepared to leave, the former landlord would not transfer their phone number to their new Amata office.

“It was annoying to have to change phone numbers in the midst of growing our business,” the attorney said. “When you sign a new contract, you’re not thinking about leaving.”

Much like missed phone calls, moving can also pose a risk to attorneys’ reputations, especially if they have upcoming case deadlines and are unable to receive important mail. When firms move, they need to notify numerous entities, including current and former clients; local courts; state and local bar associations; insurance companies; banks and other financial institutions; and the local post office. All of this extra works pulls lawyers away from what they do best: practice law. In fact, Omoniyi has been struggling for two months to transfer his mail to his Amata address.

Amata CEO Ron Bockstahler understood these pain points and the dangers associated with disrupting business for lawyers. Unlike other shared spaces, Amata is dedicated to meeting attorneys’ needs and helping firms flourish. Amata transfers phone numbers if an attorney moves to a new location and allows firms to downsize office space in the middle of leases — both rare offers in the shared workspace industry.

The Amata Difference: A Shared Workspace for Law Firms

The flexibility and reasonability of Amata’s business model has allowed the anonymous attorney to easily move to three or four different Amata offices during lease terms. They said Amata lets attorneys “instantly” upgrade space in a matter of 24 hours, which is important for private practices.

“All aspects of Amata’s services are top notch, and they’re willing to help,” they said. “Every service is provided at the drop of a hat, and we’re only charged a small fee.”

Don’t find yourself in a bad arrangement with a shared workspace that doesn’t understand your needs. Call us or visit our website and take an online or in-person tour of one of our seven Class-A spaces to learn how Amata can become your legal partner and help you successfully grow your law practice.

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How Shared Office Space for Attorneys Benefits Solo Practice Law Firms

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Young lawyer business man working with paperwork on his desk in office.

Between running your partner or solo practice from your home and leasing individual commercial space, there’s an attractive middle ground: renting shared office space for attorneys.

Attorneys who have been working from home have seen the perks as well as the drawbacks. It is extremely convenient to walk from your bed to your home office but doesn’t provide any of the benefits of having an office. Conversely, partner and solo practices that rent out traditional office space find that their offices lack the amenities of a full firm, such as stocked cafes, top technology, receptionists, and paralegals. If they want these items, they have to take on the overhead and manage them themselves.

The concept of sharing office space among solo attorneys and partner practice firms has been around for many years, but is it the right decision for your law practice? In this blog, we give three benefits of why shared office space for lawyers works well.

3 Ways Shared Office Space for Attorneys Helps Solo Practices

Expanding your Expertise

Lawyers often require a network of trusted peers in other complementary practices to assist their clients.

A shared office space for attorneys helps lawyers access a wide network of legal expertise. Connections can be fostered across specialties, and firms can recruit assistance from another lawyer with specific knowledge for an existing case, or even just advice over a cup of coffee.

Additionally, some spaces (like Amata) staff legal professionals such as legal admins, law clerks, and paralegals. These professionals are knowledgeable in the micro-details of legal work and can help lawyers get their paperwork processed, go through e-discovery, medical record retrieval, research and more at a faster speed.

Less Money for More Services

Traditional commercial leases crush budgets. When you rent a conventional office space, you have to spend a lot of money on rent and taxes. Furthermore, many direct-to-landlord arrangements require a five-year lease agreement with a large down payment. The firm takes on a large overhead and has no flexibility once the contract is signed. In the pandemic especially, many firms and lawyers are discovering just how time-consuming negotiations with a landlord can be, and how little they receive for their efforts.

A shared office space offers many amenities that help attorneys and law firms save on expenses. For example, a solo attorney may not easily swing the costs and management time related to having office equipment, internet, support staff, and a telephone service. However, in shared office space, many of these amenities are part of the package, helping attorneys save money and time.

Amata offers a range of services paid on a fixed or per-use basis, to help meet your law firm’s individual needs. From on-site paralegal assistance, mail services, and live legal reception to a full virtual office with conference rooms and private office space, which can be rented out as needed, a shared office space adapts to an attorney’s unique requirements.

Building Out Your Book of Business

How is shared space different from conventional commercial arrangements? In short: new business is right next door. Practicing law is a profession, and many attorneys take pride in assisting their clients through every legal aspect, even if it’s as simple as giving them a reference for another attorney or firm.

When another lawyer meets you because they office down the hall, they get to know you, and you them. The usual time and energy – spent after hours in social clubs, bar associations, networking groups etc. – is no longer essential to finding and building a referral network. Shared office spaces allow attorneys across practice areas to office next door to one another, develop relationships while making a cup of coffee, and many even provide online communities for virtual networking (Amata has the Amata Community and Member Directory site, for example).

Being part of a powerful referral network, which can be tapped into for new business, is how attorneys can become rainmakers. Shared office space makes this easier than ever.

Amata Law Office Suites: A leading shared office space provider for private practice attorneys

Exclusively catering to the shared-workspace requirements of solo attorneys in Chicago, Amata Law Office Suites offers private office space to lawyers looking for more adaptive solutions than working from home or leasing expensive traditional office space. Our shared  law office space comes with all the amenities and services required for supporting lawyers, at a price that won’t break the bank.

With seven premium shared office spaces in Class A buildings across Chicago, our law office space includes both unfurnished and furnished offices, as well as virtual law office programs with professional reception and business address services. Our shared offices are available on flexible leases that can be scaled up and down depending on an attorney’s requirements. Additionally, our members have access to all the necessities, including on-site legal staff—admins, paralegals, and notaries—and other essentials such as top of the line printers, a varied selection of coffees and teas, and café and lounge space.

Our shared office space for attorneys has already helped solo and partner practice lawyers become part of an extensive community of more than 700 attorneys. Schedule your next visit to one of our shared law offices today and take a confident step toward establishing and growing your Chicago legal practice.

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Summer’s Over and Big Law’s Real Changes Are About to Take Hold

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Summer’s Over and Big Law’s Real Changes Are About to Take Hold

Written by Roy Strom – September 3, 2020

For firms locked into longer-term leases, they may have more space than they will need. Is anyone going to be interested in taking over that space? One possible answer is companies that offer on-demand work space targeted at lawyers.

Smaller law firms have closed their offices and turned to “virtual” rentals that provide offices and other services like a mailing address and document couriers, said Ron Bockstahler, CEO of Chicago-based Amata Law Offices, which specializes in renting to lawyers.

Read the full article at Bloomberg Law.

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Which Chicago Office Space Provider is Best for Your Business?

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Which Chicago Office Space Provider is Best for Your Business?

 

It’s important to know just what you’re getting with your office space provider before you sign on the line. We chose three major law office space providers in Chicago – WeWork, Regus and Amata – and broke down the differences to provide you better insight on where your firm might thrive best.

The Basics: Pricing & How Each Chicago Office Space Provider Measures Up

All three of the office space companies have a variety of locations and therefore will have pricing that varies depending on square footage and office building location.

What you really need to focus on, is where the additions come into play, and most of that can only be found once you request a proposal.

WeWork: Need phone services? Then you’ll need an office or desk…

Only members with a Dedicated Desk or a Private Office are able to request phone services. So, if you are looking for an all-inclusive Virtual Office package, you will need to look elsewhere.

Regus: Build what you need – but pay attention to price.

Regus is a build what you need facility, and that means all their amenities are add-ons, including essentials like the internet. This is good if you need the bare minimum (or less) but your invoice can add-up quickly if you don’t pay attention.

Amata: An attempt to bundle services, but not an exception.

Amata makes things easier by bundling select services into their Private & Virtual Offices – internet and furniture is included for their private offices, for instance.

But you can only bundle so much and so like WeWork and Regus you will need to request a proposal if you are interested in a private office. If you are looking for a Virtual Office program, however, full details and pricing are listed online.

Amenities Make All the Difference – Who Has the Best?

Let’s face it: amenities can often make or break the deal. If you’re going to pay for law office space, you want more than four white walls and a door.

WeWork: Perfect for start-ups, incubators, and aspirations of being Google.

With any WeWork office space in Chicago, you’ll also receive:

  • Reception
  • Micro-roasted coffee, tea, and fruit water
  • Beer on tap at select locations
  • Locations may also include: ping pong tables, bocce ball courts, and meditation rooms (these are just a few fun perks!)

Regus: The basics you need, none of the riff-raff.

While Regus doesn’t offer quite as many amenities as WeWork, they do offer the basics you need to run a business.

  • Reception and telephone answering
  • Admin support
  • Coffee, water and tea

Amata: Tailored to small firm attorneys who need more from their space.

The list speaks for itself, but at Amata, you’ll get to enjoy amenities tailored specifically to attorneys like:

  • Paralegal services and administrative support
  • Customizable reception and phone answering
  • Legal networking and education events
  • Fixed-fee court filings
  • Spanish translation services
  • Coffee, water, tea; coke fountain machine at select locations
  • Cognac room for important meetings and celebrations

Choose the Partnerships that Work Best for Your Firm

The best way to decipher a company’s true interests is to look at the partnerships they invest in. Are they linking with companies that help their clients? Are they joining with non-profits to create a better world? Or are they simply partnering with people that help fulfill their needs?

All good companies are a mixture of these things but pay attention to partnerships and you may uncover more about the character of the people in charge.

WeWork Partnerships

2U: Education Technology Company, Airbnb, Techstars’ Accelerator and Start-up Programs, and Salesforce.

Regus Partnerships

Business Continuity Institute, American Airlines Admiral Club, Delta Airlines Crown Room Club, Equity Office Properties, Hines Interests, and Mack-Cali Realty Corporation.

Amata Partnerships

Union League Club of Chicago, The Metropolitan Club, Republic Bank, CBA Insurance Agency (a subsidiary of The Chicago Bar Association), and R4 Services.

No matter which Chicago office space provider you choose for your firm, it’s important to know exactly what you’re getting and how those features, amenities, and partnerships can benefit and even possibly help grow your law practice.

Download this chart for a side-by-side comparison of each of these office space providers.

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The Modern Office is Changing to Accommodate Small Businesses

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Modern Office is Changing to Accommodate Small Businesses

Small businesses are having a great couple of years, and they are continuing to be optimistic towards the future. If you’re one of the many experiencing growth in your business, and evaluating office space, don’t go straight to the realtor’s office. Instead embrace the varied options available thanks to continued demand for flexible, cost-efficient space for small businesses.

Overhead for Permanent Offices is Shrinking in Shared Office Facilities

Looking for a brick-and-mortar location to house your business or team? There’s a better way than leasing large amounts of space at exorbitant costs and taking on all the property management responsibilities that come with it.

Now, you can enjoy private office space for your company at a much lower cost by sharing the community areas like reception, cafes and lounges. You’ll save on monthly expenses in not only your physical space but also in your staffing requirements as you’re able to take advantage of professional front-end staff members of the facility your company is located within.

Day Office Rentals Allow More Freedom

Many business owners simply need a place to meet, on occasion, with their clients. Either they work primarily from home, have a job that requires extensive travelling, or spend all day running around the city from meeting to meeting. If this describes you, day office rentals are a great option to keep costs down, while giving you a spot to work when you do need it.

Shared office providers offer everything from full private offices to rentable desks for the day. Whether you prefer the confidentiality of a classic office, or work best in a bubbling open coworking space, there is an option out there for you. And if your needs change you will find shared office providers allow an easy transition from this on-the-go virtual working into a more permanent space.

Business Addresses: When the Only Office You Need is at Home

Your business is just starting, you may even be working a different part-time job right now, and you have no need for meeting space or even a receptionist to answer your calls – not yet at least. What you need is a business address. An address that, when looked up by prospective clients or partners, does not return as a residential location.

Having a professional business address for your business is the ultimate way to say “I’m successful” without taking on the overhead costs of real office space. Not only will you enjoy the privacy of not giving out your home address, but you can take advantage of mail handling services – such as scanning and forwarding — that make it a breeze to still receive all your incoming correspondence in a timely manner. Like the options listed above, you can find business addresses and mail services at your local shared office space provider.

Interested in working virtually? 5 things you should know first.

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77 West Wacker’s Latest Shared Office Space Caters to Chicago’s Attorneys

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Prestigious Attorney Offices on the 45th Floor in Chicago's Legal District Bring You Big Clients

Amata Law Office Suites’ newest attorney office space location at 77 W Wacker in downtown Chicago offers premium space for your firm in a prestigious setting. Featuring private offices as well as coworking and virtual space on the 45th floor in Chicago’s Legal District, it’s the perfect location for your firm.

Housing your practice on the 45th floor of this incredible building will bring you the big clients you’ve been looking to land. Top-paying clients will be impressed and feel an immediate sense of trust when they step through the doors.

In addition to the opportunity for increasing your firm’s revenue by relocating to this premium locale, there are exclusive perks for attorneys at this location through Amata Law Office Suites.

Vast Parking Options for You and Your Clients

One of the incredible advantages of choosing to house your Chicago law firm at our spaces at 77 W Wacker is the vast parking availability for yourself and your clients. This location boasts a lower-level parking garage as well as 1,200 additional parking spots you can gain access to via a skybridge and easy access to the Pedway.

When parking is convenient for your clients, you open up the doors to that many more choosing your firm over others that don’t include ease-of-access.

Amenities Designed to Impress Your Clients

Treat your clients and guests to a meal at the Early Society Restaurant or take advantage of their catering for your next meeting. Provide more ease-of-access to visitors with the on-site concierge services and cab stand located at the entrance of the building. In need of a notary or umbrella loan? Those services are both offered for your convenience at this location as well.

Luxuries that Amplify Your Life

The fitness center located at 77 W Wacker is incredible and features several wellness programs, a basketball court, yoga, massage therapy, and more. There are over 100 different services offered in total, including educational seminars that address common issues for attorneys such as stress management, fitness on the fly, and blood pressure.

Services that Increase Your Bottom Line

Amata Law Office Suites sets our Chicago attorney office spaces apart from the rest by offering unique services that are focused solely on increasing your productivity and therefore, your bottom line.

We offer conference room bookings that include catering services so you don’t have to take time to figure out all the details, and our state-of-the-art video conferencing technology means you can conduct your meetings when it works best for you and your clients. Our reception and phone answering services come complete with calendar scheduling and thorough new client intake. Amata Law Office Suites has professional staff on hand to provide expert deposition support right when you need it.

If you’ve been looking for the office space for your Chicago firm that will yield the high-paying clients you’ve been vying for, look no further. Schedule your tour of our law office spaces on the 45th floor at 77 W Wacker today.

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The Ethics and Practicality of Shared Office Space

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The Ethics and Practicality of Shared Office Space

Last Thursday, Amata Law Office Suites’ co-founder and CEO, Ron Bockstahler, attended an event hosted by The Chicago Bar Association where he spoke about the ethics and practicality of shared office space.

As a consultant to law firms for over 20 years and having witnessed first-hand how positively attorneys have been impacted through spaces that Amata provides for them, Ron shared his knowledge of the benefits and feasibility that shared office spaces bring to the table.

If you are a member of The Chicago Bar Association and would like to view a video replay of the meeting, you may watch it by clicking this link: http://www.chicagobar.org/am/mediaplayer/player.aspx?code=LAWPR0518W

Also, please note that watching the video replay will not count toward your CLE credit.

The Chicago Bar Association primarily consists of judges and attorneys from Cook County and the State of Illinois and is one of the oldest and most active metropolitan bar associations in the United States. The CBA is proud to sponsor and support continuing legal education programs and cultivate social relationships among its members.

To attend opportunities like this in the future, check out all of Amata’s attorney networking opportunities on our events page.

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Attorney Office Space on Chicago’s Michigan Ave Offers Numerous Perks

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Attorney Office Space on Chicago’s Michigan Ave Offers Numerous Perks

Why Your Chicago Law Office Address Matters

Like it or not, law offices located in a lesser known, sleepy spot might be passed over by you or your potential clients in favor of one in a thriving metropolitan area. We’re all beholden, to a certain extent, to superficiality. And prestigious or exciting locations will always speak to that.

Any real estate professional will tell you a property’s location is key to making a good investment decision. For attorneys in Chicago, the same is true of your business. After all, law office suites designed with your unique needs in mind, in a prime location, and at the epicenter of Daley Park and all things Chicago, will impress your clients and delight and excite you.

It’s All About Image

Consider this: Would a potential client be more likely to contract your services following a harried meeting at a crowded Starbucks, or after meeting with you in a well-appointed, executive office suite close to all the amenities of the Mag Mile? For the most part, meeting in a professional setting will close the deal much quicker.

Greeting clients in a formal office setting creates a feeling of permanency and strength for your business. Clients who walk into an office space that exudes professionalism will feel at ease. They’ll feel secure doing business with you because it appears you maintain a high-end office, and that’s not an inexpensive undertaking. Potential clients will assume your business is thriving since you can afford high-quality surroundings, office technology and support staff.

Choosing a Workspace for Your Law Office

We said it earlier, but we’ll say it again. Location matters, and offices located in less than ideal areas or in unattractive buildings are simply not as inviting and could lead to a loss in business.

Similarly, working from home can be a tempting idea both for comfort and cost-cutting measures, but a client meeting an attorney in his or her home is likely to think less of them as a professional.

Finding a location that impresses clients is essential and can also make the workday a lot easier.

Advantages of Renting Law Office Space in Chicago

Simply having an office space gives a professional feel that is tangible not only to you, but also to your clients. Knowing you are in a professional, dedicated workspace changes your mindset and helps present a more polished demeanor, which clients can perceive.

A law firm with a fully furnished office space housing the latest technology in an excellent location appears to be more successful. It also gives clients the impression that their matters will be handled by an experienced and knowledgeable attorney that will know how to address their needs.

Benefits of Law Office Space at 150 North Michigan Avenue

Amata Law Office Suites can be the solution to your workspace dilemmas. We offer premiere law office spaces in prestigious, centralized locations as you will find on both the 8th and 28th floors of our Michigan Ave locale. Just one block from Lake Shore Drive, this location boasts incredible views sure to impress your clients.

What’s more, you’re just minutes away from Maggie Daley Park, premier shopping, unrivaled dining and cuisine, and the breathtaking views of our great city! Not only are Amata’s offices impressive, but you can enjoy the dynamic amenities that make Chicago so unique.

Clients and attorneys alike will delight in the numerous perks of our 150 N. Michigan Avenue location.

Learn more about how our 150 North Michigan Ave location can put you on the map to success.

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