3 Good Reasons Why People Come to the Office

The law industry, like many others, has seen a shift. Over 44% of law firms allowed some form of remote working in 2021, and the trend has increased. However, most law firms haven’t transitioned into full remote work, and for a good reason.

Recent studies have found solid reasons why people continue to go to the office. These reasons are timeless, which suggests that there will always be a need for a physical workplace environment where employees can interact and align their collective efforts.

Alt Text: "Professional lawyer discussing case strategies in a modern coworking space, with a focus on an open laptop displaying analytical data, alongside a smartphone, notepad, and legal documents on the desk."

Why do people come to the office?

A study made by Kadence, a technology company in the UK, found that even when companies implemented a “come as you want” policy, employees decided to go to the office. Most people wanted to skip Fridays and some Mondays, but most people would willingly go on Tuesdays, Wednesdays, and Thursdays.

Graphical representation of peak office space utilization with a bar chart titled 'Busiest Office Days', showing higher occupancy on mid-week days for lawyers' coworking spaces, data sourced from Kadence bookings from January to June 2022.

Chart from Kandence.co

 

So why do employees continue going to the office, even when it’s not required by their bosses? There are 3 good (and timeless) reasons we have found.

Reason #1: Camaraderie

A recent article in Harvard Business Review stated “To Get People Back in the Office, Make It Social.” After the pandemic forced many law firms to shut down their offices, people required a compelling reason to go back to the office beyond company expectations. So, when employees were asked what would motivate them to come into the office, almost everyone agreed: To socialize.

Socializing is much more than having coffee (which we love, by the way). Humans are social creatures that require connection and interaction to feel engaged, motivated, and do our best work. The workplace is a breeding ground for new friendships and meaningful relationships, which becomes a support system that empowers workers to tackle new challenges.

At Amata, we organize frequent networking events where you get to meet professionals from other industries, from accountants to financial advisors, marketing professionals, and HR firms. This can lead to new clients, referrals, joint ventures, and friendships. We also organize monthly meetings where you can expand your network and business opportunities.

Camaraderie also goes beyond colleagues and employees. In the legal profession, there is also an important link that is created between lawyers and clients. This connection is harder to develop without face-to-face interactions, where we can pick up thousands of unconscious patterns in one another and conclude whether someone is trustworthy or not.

Work is not only something people do, it is a place where they go. And the reason why they go to this place is not just the facilities, it is unplanned and meaningful interactions with other people.

Two legal professionals collaborating at a computer in a well-appointed coworking space designed for law firms, with a vibrant office atmosphere visible in the background.

This was confirmed by Harvard’s Business Review article, which found the following stats:

  • 85% of employees would be motivated to go into the office to rebuild team bonds.
  • 84% of employees would be motivated to go into the office if they could socialize with coworkers.
  • 74% of employees would go to the office more frequently if they knew their “work friends” were there.
  • 73% of employees would go to the office more frequently if they knew their direct team members would be there.

In sum, people care about people, and social interactions go beyond “entertaining” employees: It is a crucial factor for energizing, fulfilling, and motivating them to do their best work. It creates a sense of belonging that is hard to replicate online.

Reason #2: Focus

Humans have always built dedicated spaces for their activities. We have a place to exercise, a place to eat, and a place to work. Thus, it doesn’t come as a surprise that employees continue going to the office because they want a dedicated space where they can focus and get their work done efficiently.

In a research done by Gensler, 2,000 U.S. office employees said the top reason they come to the office is “to focus on my work.” Many employees are not equipped to work efficiently at home, and they prefer to commute somewhere without distractions.

Lawyer reviewing digital documents on a laptop with focus on hand pointing to screen, indicative of legal analysis in progress, in a modern, flexible office environment.

At Amata offices, workstations are strategically placed to make sure you have easy access to your team, while having your own quiet and confidential environment. Walking down the aisle you will find cabinets with easy-to-retrieve documents. Sanitation stations and bathrooms are also found throughout the facilities.

In sum, we create an environment where you can both deepen your relationships and do your best work. Click here to learn how we do it.

Reason #3: Innovation

The American author Jane Jacobs describes in her book “The Death and Life of Great American Cities” how people require proximity to thrive. The workplace is a hub for connection, collaboration, and innovation. It is a place where the best ideas can flourish, and teamwork can make them real.

There is a reason why the world’s biggest tech companies have grown out of Silicon Valley, or that Florence was a hub of art in the Renaissance. When people with similar interests and complementary skills get together, accelerated growth occurs. And since innovation has been a key component of Amata’s success, we have optimized our offices to foster that innovation.

Networking event at a contemporary coworking space for legal professionals, highlighting collaboration and growth opportunities in a vibrant community setting.

With Amata growing a business doesn’t have to be lonely. Our physical offices are designed to promote your very best work, where collaboration and innovation can flourish. With a combination of private offices, strategically placed workstations and networking events, law firms and professional service firms can focus on client service while everything is taken care of for them.

By becoming a member of Amata’s professional community, you gain access to a thriving network of over 800 diverse professionals, opening doors to new partnerships, innovation, and business opportunities.

You’ll also unlock all-around support services that grow as you do, including flexible workspace solutions, on-site support staff, and professional conference rooms.

Join Amata today and access “all-in-one” offices that promote camaraderie, focused work, and innovation. You’ll unlock the thriving network, professional offices, and on-demand staff to propel your business to the next level.

Discover our offices for lawyers in Chicago.

The New Hybrid Office Model for Law Firms Is Here to Stay

“In January 2018, Hanson Bridgett’s law firm San Francisco headquarters occupied three floors at 425 Market Street. The lease on that space cost the firm $1.6 million per floor per year.”

This story from the Harvard Business Review represents a big hurdle law firms face. In the last few years, rents have gone significantly up, making law firm owners wonder if it would make more sense financially to free up the budget and go fully remote.

Legal professionals engaged in a focused discussion over documents in a stylish coworking space, showcasing a collaborative environment tailored for lawyers and law firms.

But that was not the solution either, as many law firms found. For example, big law firms in the UK started reverting to full-time office attendance, reporting a significant drop in productivity, client rapport, networking, and even employees’ mental health with remote work. One of these firms, Winn Solicitors, also reported, “Not everyone liked the decision to head back into the office, so we lost a few senior lawyers as the majority of other law firms in the North East do offer hybrid working.”

There is also a clear generational divide. The 2022 Practice Forward Report by The American Bar Association found that 44% of lawyers practicing 10 years or less were more likely to leave their current job for one that offers a greater ability to work remotely. At the other end of the age spectrum, only 13% of those practicing over 40 years would leave their place of employment for the greater ability to work remotely.

More than three years after the COVID-19 pandemic started, the way lawyers work is changing forever, and people want options. There is not one generalized consensus about how remote work affects lawyers’ productivity and satisfaction. While some studies find that working from home increases productivity, other studies find that having no boundaries between work and life actually reduces productivity. While some studies find that workers feel more motivated working from home, other studies find that people’s mental health suffers when they stop those daily and spontaneous interactions with teammates and clients.

The Hybrid Model Is Here to Stay

Collier’s North America Law Firm Advisory Group Spotlight Report found that, in 2023, only one out of every five attorneys will return to the office full-time. The other 80% will embrace the hybrid model. Some lawyers will share offices with others, rotating office time with work-from-home time. Others will work mainly from home, attending the office only when they need it.

Not everyone is fully equipped to work from home. Some get distracted by their kids, are not so versed in digital technologies, and struggle with back pain, trying to work at the end of their beds.

Lawyers, unlike other staff, often have face-to-face client interactions and court appearances that require their physical presence in the office. Some functions like litigation support, document filing, and client meetings are also better fit for on-site collaboration. There is also the factor of perception: According to data from AM Law 25 firm McDermott Will & Emery, lawyers who come into the office more frequently tend to be viewed as “high performers” who take advantage of career development opportunities, soaking up opportunities to engage and connect with senior partners.

How the Hybrid Model Works in Practice

Here are some examples of law firms that have embraced the hybrid model, and what they are doing to make the transition smoothly:

  • Law firm Knights and Signature Litigation encourage their staff to attend the office five days per week, but allow employees to determine how much is needed. The rules are more flexible for people who need to commute long hours. “We trust our people to be where they need to be and do not prescribe rules about set times,” said CEO David Beech.
  • Law firm Vinson & Elkins announced a four-day in-office schedule, allowing their staff to work remotely on either Monday or Friday. Other law firms have found that their sweet spot is three days.
  • According to research conducted by Legal IT Insider in association with Philips, the most popular hybrid model is working more than half the week in the office (52% of respondents), with working less than half the week in the office (23%), and giving staff the option to choose their hours of working from home (23%).
  • Some law firms are more strict with office attendance with junior lawyers, so they can better learn from their peers. The same goes for new hires, regardless of their level of experience, so they can quickly integrate into the culture of the company.

Every law firm is unique and each team needs to experiment and see what works better for them.

Five Tips for Transitioning Into A Hybrid Work Arrangement

Here are five tips that can help any law firm transitioning into hybrid work to make it a success:

          1. Maintain Robust Security Protocols. According to LawYaw, around 29% of law firms experienced security breaches during the shift to virtual work. Recommendations include using firm-provided IT equipment, implementing VPNs, password vaults, and offering training on recognizing phishing scams.
          2. Get the Team In Sync. With hybrid models, the entire team needs to communicate more closely. Consider regular check-ins with each employee, making time for work-life balance discussions during briefings, and providing virtual invitations for all meetings and events. Encouraging in-person attendees to engage virtually also prevents isolation of remote team members.
          3. Engagement Strategies. Combatting loneliness among remote workers is crucial for maintaining team mental health and morale. Virtual events, personal updates during team meetings, and dedicated instant message channels for office chit-chat are recommended. Fostering a culture that discourages an ‘us and them’ mentality between virtual and in-person staff is essential.
          4. Document Management. Firms are advised to utilize new tools to reassess their document management systems, especially if disruptions occurred during the pandemic. Ensuring remote accessibility to crucial legal documents is essential for a seamless workflow.
          5. Focus on Impact, Not Just Productivity. Working remotely, it is important to prioritize the quality of meetings over quantity. Focus on the outcomes of interactions to create a more productive environment.

Working at an office and working from home have unique advantages, so it is important to design policies that suit your firm’s and your employee’s specific needs. And while new challenges will arise from this new setting, staying flexible and adaptable will also create new opportunities for a more productive, cost-effective, and engaging environment for lawyers.

Amata has a unique “office-as-a-service” model that allows law firms to seamlessly transition into a hybrid model, without losing the support services and productive environment a traditional office provides Our flexible plans and scalable solutions ensure you protect your profitability, while having access to modern offices that meet your exact needs.

Contact us today to schedule a tour of our locations. Discover how we can support your growth, whether you choose to work remotely, on-site, or opt for a hybrid model.

Discover our virtual offices in Chicago.

The Strategic Advantages of Downtown Chicago

Chicago’s office building occupancy now sits at 55 percent, up from 13 percent at the height of the pandemic. This new data collected by Crain’s Chicago Business confirms a post-pandemic high in office building occupancy rates.

This is a nationwide trend. In Manhattan, the office occupancy rate “finally cracked 50% in recovery milestone”, this article from Crain explains. In fact, law firms signed more leases this year than ever before. The American Lawyer reported that law firm leasing activity through Q3 2023 nearly outpaced all of 2022 and, according to a recent report from brokerage firm Savills, a larger percentage of U.S. law firms expanded their office square footage in 2023 compared to last year.

“While other types of tenants are cutting space, the expansions this year show that law firms are saying that “office space continues to be very important,” said Tom Fulcher, chair of Savills’ legal tenant practice group;” this article on Reuters.com explained.

The legal industry continues to favor in-person work after the pandemic, and there is a growing sense of stability among law firm leaders that provides the confidence to invest in office space. This article will go deeper into one of the reasons why Amata clients continue to invest in office space – especially in downtown Chicago.

The Strategic Advantages of Downtown Chicago Office Spaces

Making strategic decisions about your office space can massively impact cash flow, talent attraction, and growth opportunities. Here are some of the reasons why Downtown Chicago emerges as an attractive choice with tangible value:

1. Economic Impact

Downtown Chicago serves as a major hub in the city’s economic landscape. According to a recent study, the central business district generates over $600 million annually in direct spending, and this economic activity can translate into increased opportunities for your firm, exposing you to more business and high-profile clientele.

2. Proximity to Legal Resources

Downtown Chicago is home to legal institutions like Courts, the City Clerk, and the Sheriff’s Offices. 60% of the city’s legal offices are also concentrated in this area. This creates a rich legal ecosystem, making it easier for small law firms to find talent and access court facilities and government offices.

3. Networking Opportunities

A study by the Chicago Chamber of Commerce found that over 80% of professional networking events in the city are hosted in the downtown area. For small law firm owners, an office in downtown is a centralized location to connect and do business, which facilitates valuable encounters with other legal professionals, potential clients, and business partners.

4. Cultural Amenities

The impact of cultural amenities on talent attraction is quantifiable. According to a survey by the National Association for Law Placement (NALP), 75% of legal professionals consider cultural amenities an essential factor when evaluating potential employers. Downtown Chicago’s vibrant cultural scene, with industry events and seasonal festivals like the Christkindlmarket (which attracts more than 1 million visitors each year), become another reason for small law firms to choose this location for office space.

5. Client Impressions

A recent survey conducted by Forbes Insights found that 75% of business executives believe a prestigious office location positively influences their perception of a company. An address in downtown Chicago not only impresses clients but also instills confidence and can potentially influence their hiring decisions.

6. Access to Top Talent

Chicago’s legal talent pool is vast and diverse. According to the American Bar Association (ABA), the city hosts over 45,000 active attorneys. Positioning your law firm in downtown Chicago attracts ambitious and highly driven professionals, with statistics showing that 65% of legal professionals prefer working in central locations for career opportunities and professional growth.

7. Convenient Transportation

Over 70% of the city’s transit lines converge in the central business district, making downtown Chicago a transportation hub. This means it will be easier for employees, clients, and partners to reach your office via public transportation (and spend less time in traffic!).

8. Brand Visibility

A study by the International Downtown Association found that businesses located in central districts experienced a 20% increase in foot traffic and a 15% boost in brand recognition. For small law firms seeking greater brand visibility, the impact of choosing a downtown location is quantifiable.

From economic impact to networking opportunities and talent attraction, choosing a downtown office can provide solo practitioners and small firm owners tangible benefits that impact their bottom line. And if you seek a more prestigious position in the competitive legal landscape of Chicago, this should be one of your top choices.

The question is, how can you access an office in downtown Chicago without being a big law firm yet? That is where our flexible and scalable office plans come in. Contact our team and we will tell you all about them.

Discover our offices for lawyers in Chicago.

Why Lawyers Need Sabbaticals

Abu Fofanah, a 7 figure business owner, announced on his website:

📍On sabbatical

📌 I can’t promise anything, ask somebody else to do it

👨🏾‍💻 After years of working to pour into others— I’m walking away from millions in order to save myself.

While this may sound extreme, the reality is that burnout is a real problem that is increasingly affecting lawyers and remote professional service providers. According to the American Bar Association, 32% of lawyers experience symptoms of depression, and 23% struggle with anxiety. Also, a study by the recruitment agency Realm Recruit found that two-thirds of legal professionals have experienced burnout at least once throughout their careers.

“It’s a dangerous combination where people with ambitious personalities are working in an environment where clients demand so much and everything is urgent,” said Jan Dernestam, Co-Chair of the IBA Law Firm Management Committee.

As a leading voice on the importance of work-life balance, Amata is creating this article to help lawyers avoid burnout and stay fresh for their most rewarding work.

Why Lawyers Need Sabbaticals

There are certain things that just come with the territory. Lawyers often face heavy workloads and tight deadlines, leading to long working hours and high-pressure situations. The demands of handling numerous cases, managing client expectations, and meeting court deadlines contribute to chronic stress.

Dealing with legal cases can also take a significant emotional toll. Complex cases require critical decisions that can have profound consequences for clients. The weight of these responsibilities, combined with the potential for moral and ethical dilemmas, can all contribute to emotional exhaustion and burnout.

Lawyers may also find themselves in situations where they have limited control over their work environment, such as tight court schedules, unexpected case developments, or unpredictable client demands. The pressure to bill a certain number of hours can lead to overworking, sacrificing personal time, and neglecting self-care.

On top of that, the legal profession can be highly competitive, and lawyers may face uncertainty in their career paths. Clients often have high expectations and lawyers may feel compelled to meet unrealistic standards. This combination of unique factors can make lawyers more susceptible to burnout.

So when we say that lawyers need sabbaticals, we recognize taking 6 months off is likely not realistic for most lawyers. But there are three alternatives to stay fresh and enjoy a better work-life balance:

Strategy 1: Schedule Time Off (“Mini Sabbaticals”)

Mini sabbaticals are brief periods of time off, distinct from traditional vacations, that allow you to step away from the daily legal grind. These breaks, whether a long weekend or a few extra days sprinkled throughout the month, serve as a strategic investment in well-being, with positive impacts on both personal and professional life.

The key is to not wait for your schedule to be empty (something that will likely never happen), but to schedule your time off in advance. Even a few hours of rest can renew your focus and creativity, prevent burnout, and allow your best ideas to flourish.

And if you are worried about missing a call during your time off, that’s what our virtual assistants are here for.

Strategy 2: Delegate

Most professionals underestimate the time it takes them to check email, handle appointments, and return calls. These essential but time-consuming tasks can be delegated to a virtual legal assistant, which frees up your time to get new clients, win more cases, and run a profitable law firm.

With Amata’s “office-as-a-service” model, you can access on-demand (hourly) support services in the form of admin assistants, paralegals, receptionists, and business phone/phone app services that free your time to focus on billable hours and enjoying your life.

Strategy 3: Set Limits and Boundaries

Scheduling time off and delegating will get you a long way. But in the legal profession, where demands are incessant and the stakes are high, setting clear limits and boundaries is a must.

What is important to understand is that these boundaries not only safeguards your mental and physical well-being, but will they serve your clients and team in the long run. Having downtime is not selfish or a sign of weakness, but a key component of sustained high-performance.

This becomes even more important when working remotely. With constant connectivity, it’s crucial to set limits on after-hours emails and calls. Designate specific periods for uninterrupted focus or relaxation, and delineate reasonable working hours unless something truly urgent comes up.

Regular breaks are non-negotiable. Lawyers should make time for lunch, short walks, or moments of relaxation during the workday. These brief respites contribute to mental rejuvenation and prevent the cumulative stress that leads to burnout.

Working remotely is great but, without boundaries, it can also become unsustainable. By scheduling time off, delegating time-consuming activities that do not energize you (or directly add to your bottomline), and learning how to say no, you’ll create a healthier work/life balance and a more profitable law firm.

Contact us today and our team will guide you on how our flexible office plans and on-demand support staff can create a profitable law firm you never want to escape from.

Discover our legal support staff for lawyers in Chicago.

Amazing Networking Opportunities for Chicago Lawyers

By Ron Bockstahler

If you’re anything like me, there are times we dread going to those scheduled networking events. Not that we don’t want to visit with people, but our schedules get busy, we fall behind on work, we sacrifice time with family, or whatever the reason, it can be hard to carve out the time for planned networking.

Yesterday my COO was telling me a fun story about this past Friday night. Our offices have been pretty busy, with more and more people back in the office. It was past 7 p.m., but still light out and she didn’t realize the time. She talks with a few clients that are still working and they ask her what she is still doing in the office. Without realizing the time, she tells them she is working, of course.

They tell her it is past 7 p.m. and offer her a beverage and ask her to join them in the Cognac room. It turns out to be a wonderful, serendipitous get together with a few clients she knows and one she just met that day. Turns out the client has an aunt that performed on Saturday Night Live and did some training at Second City. My COO has taken classes at Second City and they immediately were able to build on this and come up with a lot of fun memories to laugh about.

The more I think about it, the more I realize that experiencing those serendipitous moments, the opportunities for unplanned conversations with others is what I enjoy the most about going into the office. Nothing is planned, there’s no anxiety build-up or second thoughts about what I am missing or giving up to attend a social gathering. Just unrehearsed, natural conversation with peers, co-workers and friends.

It helps that my office is at Amata Office Suites, where I have the opportunity to meet people, other than my co-workers, in the café, hallway or Cognac room. In my business, just about 70% of our new clients come from referrals from existing clients. For lawyers, I’ve read that upwards of 80% of their new business comes from referrals from other lawyers. Having unplanned, unsolicited opportunities to build relationships with others than can refer you business is invaluable. Consider how your year would change if you received one referral form a serendipitous meeting each year.

If you’re interested in hearing more about how you can leverage Amata’s networking for your business, contact us here to get started.

Discover our networking events for Chicago lawyers.

Marie Sarantakis: Sarantakis Law Group, LTD | THE 1958 LAWYER Podcast

Marie Sarantakis is the founder of Sarantakis Law Group, LTD. She is a best-selling author, a prominent family law attorney, nationally recognized divorce coach, and the president of Adrikos, LLC. In this episode, Marie talks about narcissism in divorce court cases and defines what it really means and how it differs from mere selfish behavior.

They also discussed how divorce coaches can give clients support beyond the courtroom as they are able to provide emotional support and a big picture analysis of the situation. Lastly, they talked about the benefits of the remote environment of the pandemic in law and how it could help with expanding your network.

Key moments:

  • Difference between a narcissist and a jerk (3:20)
  • Helping a client through being victimized by a narcissist (7:00)
  • Divorce coach and divorce attorneys (11:23)
  • Integrating technology and practicing networking( 17:00)

Follow “The 1958 Lawyer” on Apple Podcasts | Spotify | Google Podcasts | Sticher

MEMORABLE QUOTES

Marie Sarantakis

“You get divorced based on irreconcilable differences. Just because you married a bad person, doesn’t mean you actually get more in the divorce case.”

ABOUT MARIE SARANTAKIS

Marie Sarantakis, Founder of Sarantakis Law Group, LTD

Family Law

Marie Sarantakis is the founder of Sarantakis Law Group, LTD. She is a best-selling author, a prominent family law attorney, nationally recognized divorce coach, and the president of Adrikos, LLC.

Sarantakis Law Group, LTD.

Website: https://sarantakislaw.com/

Facebook: https://www.facebook.com/SarantakisLaw/

LinkedIn: https://www.linkedin.com/in/mariesarantakis/

Have comments, questions, or concerns? Contact us at [email protected]


“The 1958 Lawyer and his 1938 Dollar” still defines the business of law…
It’s time for a change.

If you’re a lawyer, you’re familiar with the ABA article “The 1958 Lawyer and his 1938 Dollar” which gives our podcast its title, and its inspiration. That article was the start of the billable hour for law firms…And the last major change to the business of law, 70+ years ago now. Well, it’s past time for another change.

This podcast is all about bucking the status quo of the business of law. Your host Ron Bockstahler runs Amata Law Office Suites, providing law firms an alternative to the traditional fixed-cost business model that places unwanted stress on attorneys to work long hours that often-times lead to burn out, broken relationships and in many cases substance abuse. Each week he’ll discuss alternatives to the 12 hours days, endless rotation of clerks and paralegals, and the expensive offices leased to impress clients who rarely show up in person anymore. He’ll interview successful lawyers who are doing law differently, and finding a work-life balance while still running a successful firm.

Do you want to find a better way to run your law firm? It’s time for the next big change in the business of law, and you’ll get it here on The 1958 Lawyer.

More episodes of The 1958 Lawyer podcast

Discover our networking events for Chicago lawyers.

Attorneys: Struggling to Maintain Good Mental Health? Learn How These Law Firms Support Their Teams.

David Kirsh

From client meetings and long work days to demanding deadlines and tense relationships with opposing counsel, it’s a well-known fact that practicing law isn’t for the faint of heart. About a decade ago, Chicago civil defense attorney Daniel Arnett was ready to leave the legal industry and become a bartender due to his “insane” stress.

According to The American Lawyer’s 2020 Midlevel Associates Survey, nearly 50% of midlevel associates have anxiety. Three in four associates also said their firms negatively affect their mental health.  

“Sole practitioners get so overwhelmed from all of the built-up pressure, and they have nowhere to go with it,” said family law attorney David Kirsh.

While larger firms may have multiple partners for support, Kirsh said that doesn’t eliminate the pressure of clients regularly turning to their attorneys for important answers.

In addition to daily stress, the COVID-19 pandemic hit and added more anxiety. Courts closed, attorneys had to work from home and depositions were given virtually.

“There’s a whole new level of stress with technology,” said insurance defense attorney Margaret Bentley of Kelley Kronenberg. She explained that it’s now harder to determine the credibility of a witness without the ability to analyze in-person body language.

And all of this built-up pressure could ultimately impact client relationships. 

“You cannot make good decisions and serve your clients if you’re fighting internally and taking things personally,” Arnett said.

Attorneys Seeking Tools to Manage Good Mental Health

Margaret Bentley

Fortunately, resources are available for lawyers and staff struggling with mental health. Kirsh volunteers his time with the Lawyers’ Assistance Program to help lawyers and law students with substance abuse, addiction and mental health issues.

Before abandoning his legal career, Arnett sought help from coaches, seminars and books and ultimately followed his dream of opening his own law firm, Arnett Law Group, LLC. The firm has since grown to seven attorneys, and Arnett places mental health at the forefront of his efforts. He invited his team members to help revise the firm’s billing process, allowed them to work on a flexible schedule and checked on them throughout the pandemic via daily Zoom meetings. He even created a “Zen Den” at the office, a special forest-themed room where his attorneys can recharge.

“The culture here is unlike any other firm that I know of,” Arnett said.

While Bentley has learned tricks to minimize her daily anxiety, such as taking breaks throughout the day and staying prioritized, she’s grateful for the resources that Kelley Kronenberg offers its attorneys. Like Arnett, Bentley’s unit leader holds weekly Zoom meetings and stays in touch with the Chicago team throughout the day, as the firm’s headquarters is based in Florida.

Attorney Mental Health Starts in the Office

Bentley said another stress-reliever is Amata Law Office Suites, Chicago’s first legal community of more than 700 attorneys and Class-A downtown offices. She has been managing Kelley Kronenberg’s Chicago office at Amata since last year. Kirsh operates his firm here as well.

When the pandemic hit, Amata scanned lawyers’ mail for 90 days and handled document preparations (free-of-charge) to help reduce attorneys’ stress of managing their practices during a worldwide health crisis. With the help of Amata, Bentley and her team members were able to continue serving the needs of their clients without interruption or delay. She said she has been very happy with the services.

Don’t let long work days and demanding deadlines run you and your practice. Call us or visit our website and take an online or in-person tour of one of our Class-A law firm office spaces. Consider joining the Amata community to learn how our business model is perfectly aligned to combat lawyers’ stress. We run the office while you run the practice.

Discover our legal support staff for lawyers in Chicago.

The Struggle for Diversity in Law Firms is Real. These Legal Experts Share Their Stories and Strides

Leslie Davis

What People Aren’t Addressing About Diversity in Law Firms

The statistics are harsh. According to the ABA National Lawyer Population Survey, lawyers of color represented just 14% of all lawyers in 2020. And that percentage has grown less than 3% over the past decade. 

While the legal industry has further emphasized diversity and inclusion, it’s still branded as one of the least diverse professions. Specifically, only 5% of lawyers are Black; 5% are Hispanic; 2% are Asian; and 0.4% are Native American. 

“It makes me recognize that there’s a lot of work to be done,” said Leslie Davis, CEO of the National Association of Minority & Women Owned Law Firms (NAMWOLF).

The industry may need an overhaul when it comes to diversity, but resources are available. Founded in 2001, NAMWOLF works to promote diversity within the legal profession by advancing successful relationships among its roughly 200 member firms. In 2010, NAMWOLF launched the Inclusion Initiative, an effort that aims to increase corporations’ retention of minority- and women-owned law firms. By 2014, 30 corporations were involved in the initiative and spent $212 million with diverse firms.

Davis joined the NAMWOLF community earlier this month after spending more than 25 years as a lawyer and litigator in the Chicago area. In 2014, she was honored at the Chicago POW! Awards for showing “game-changing leadership in business and their communities.” Davis represented the 5% of Black U.S. lawyers as well as another bleak statistic. As a partner, she represented one of the less than 2% of Black partners in Big Law.

“It wasn’t easy, but I was fortunate and blessed to have great mentors, sponsors and people who cared about my trajectory,” Davis said.

Some attorneys have cited a lack of mentorship and cultural isolation as reasons why they left their firms. Davis said she always tried to make herself available to lawyers of color, acknowledging that she was often one of few Black women in her positions who could provide the insight and guidance that fellow Black lawyers needed.

Why Promoting Diversity in Law Firms Matters

For entertainment law attorney Odell Mitchell III of Thirdinline Legal LLC, incorporating diverse voices into law firms is very important. During his time as a solo practitioner, he said clients have expressed comfort in working with him, and some have admitted that he’s the first young, Black lawyer to whom they have spoken.

The level of representation that I get to provide directly for people, especially young Black men, is something I don’t take lightly,” Mitchell III said. “People appreciate me being who I am.”

Family law and criminal defense attorney Chelsey Robinson of Owens & Robinson can also speak firsthand on the importance of representation. 

“I have had situations where opposing counsel referred to me as ‘sweetie’ or ‘honey,’” she said. “I find that very degrading. It shows that we need more diversity training. Because a lot of times, we’re not aware of biases.”

While training is important, Circuit Court of Cook County Judge Erika Orr thinks the answer is simpler than implementing various initiatives.

“The only way you get diversity and inclusion is to have a diverse and inclusive workplace,” she said. “The key is to recruit from everywhere, not just from select schools.”

Before becoming an Illinois judge, Orr operated her own firm from Amata Law Office Suites, Chicago’s first legal community of more than 700 attorneys and six Class-A downtown offices. Mitchell III and Robinson call Amata home as well. 

Amata’s Commitment to Diversity and Inclusion

Amata offers premier legal support, including live receptionists and an experienced paralegal team. Orr, Mitchell III and Robinson commend Amata for filling these roles with diverse individuals and for highlighting diverse voices through its various communication channels. Amata’s CEO, Ron Bockstahler, also sits on the board of directors of the Justice Renewal Initiative, a program geared toward helping young men and women transition out of the criminal justice system.

“When you have groups like Amata, who interact with lawyers and law firms on a daily basis and see the need for change, … it’s impactful when they decide to get in the fight and make a difference too,” Davis said.

During her time as NAMWOLF CEO, Davis wants to see the statistics improve. She hopes to provide more opportunities for minority- and women-owned law firms to work with corporations as well as public and private companies.

“It’s a great responsibility and honor to be doing work on a daily basis that’s been so important and meaningful to me throughout my whole career.”

At Amata, we know there’s more work to be done to empower lawyers of color. Call us or visit our website and take an online or in-person tour of one of our six Class-A law firm office spaces and consider joining the Amata community to learn how we can help. Or keep the conversation going by contacting us at [email protected].

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Lawyers Sharing Office Space with Non-Lawyers: Is It a Good Idea?

As the idea of the traditional office has been shattered by shared work spaces, any savvy attorney might ask whether lawyers sharing office space with non-lawyers is a sound strategy.

Shared work environments can provide tremendous value and are certainly cost-effective, but such workplaces don’t always provide the environment and resources that are needed for success in the legal profession.

Lawyers Sharing Office Space with Non-Lawyers

People in office sharing their work result to potential partner.

Coworking spaces have grown exponentially in popularity, and with good reason – affordable yet modern, filled with basic necessities and in great buildings with easy access to transport; they offer an attractive alternative to a traditional office.

They also provide more financial control. While most traditional office spaces require a lease from anywhere between 2-10 years, shared office spaces can charge by as short a term as a month. Versus long-term leases, the shared office setups offer flexibility and the chance to decrease space, add space, or even work virtually without ever changing your address.

Despite all these benefits, they aren’t always an ideal match for attorneys. Private practice law firms have more demands their spaces need to fill, like a professional work environment and like-minded peers.

Violations of Attorney-Client Privilege

Lawyers are not ethically prohibited from using a shared office space, but caution should be taken to maintain the independence of your law firm and ensure that attorney-client privilege is maintained. For general shared working spaces, this can be a challenge.

Live Answering

Consider a live answering service – if a receptionist is shared between unaffiliated businesses, they will need customized messaging specific to your law practice rather than a general greeting. Additionally, having one receptionist act on behalf of two lawyers who are not affiliated isn’t illegal, but associating them together in the same messaging is ethically dubious. Furthermore, it may come off as unprofessional to your clients.

Data & Document Retention Policies

The shared faxing services and copiers can also pose a problem. If the team receives electronic versions of documents, they need to be sure to have appropriate data policies that protect your firm and your clients. If you use a shared fax machine that doesn’t receive electronically, then you have to also look out as an incoming fax will be available for others to grab, even if it’s accidental, as it lays on the copier.

Some shared offices offer admin work for their clientele as well, and for a busy attorney this may be intriguing. Once again, however, they need to ensure the shared office space has document retention policies that they adhere to and that any work is behind secure storage drives.

With the tech and cybersecurity competence policies being adopted by many bar associations, attorneys need to pay extra attention that they protect their client data and are confident in their shared office space provider’s policies.

For attorneys, the shared space must be compliant with ABA Model Rule 1.6 – Confidentiality of Information; but few know that rule exists.

Culture & Environment Clashes

Startups, marketing firms, advertising spaces; everyone loves shared spaces which can lead to an exciting blend of businesses on a single floor. But the culture at any given business isn’t necessarily compatible with what we might consider a “traditional legal office” – as such, clients who meet with you in a typical shared office space may have doubts as to your professional decorum.

Your clients will be in the common areas when they come to visit, even if it’s just a short span of time while waiting and grabbing a coffee before meeting with you. It’s important that the culture on the floor matches the culture you want your firm to project.

Lawyers Sharing Office Space with Other Lawyers

As a solo or private practice law firm, it is important that you don’t join a shared office space for cost-effectiveness and sacrifice the other important parts of your firm—protection of client data and information, firm brand, and office environment.

At Amata Law Office Suites, lawyers are provided with all of the amenities that a larger law firm might have, with the affordability and flexibility of comparable shared office spaces. With attorney receptionist services, on-demand paralegals, data and document retention policies and internet compliant with ABA code [insert], all of the resources and ethical considerations that a lawyer needs for success are taken care of.

In turn, you’ll work on a floor with other lawyers with a shared mission: practicing law. By sharing an office with other lawyers, you’ll find an easy stream of referrals, as well as collaborative culture where lawyers can share their expertise and advice with others.

Amata Law Office Suites provides an ideal working environment for small and private legal practices. Contact us today for more information about our services.

Faye Gelb: Empowering Women in Law | THE 1958 LAWYER Podcast

Faye is teaching female attorneys not to make the assumptions she did: that hard work is all it takes to be seen. Previously a lawyer working within the Canadian government, when her boss retired, her job retired too, which was a shock. She now runs Her Legal Global, an international community which empowers women in law through practical skill development and mentorship, in Canada and the United States.

Key Moments:

  • Faye’s story (02:00)
  • Career successes, failures, and discovering yourself (16:50)
  • How Her Legal Global provides a new environment for female lawyers (25:10)
  • What Faye Gelb wants to see changed in the legal profession (31:36)

Follow “The 1958 Lawyer” on Apple Podcasts | Spotify | Google Podcasts | Stitcher

MEMORABLE QUOTES

“If I could go back, I would have been much more proactive and strategic about my development and my career.”

“Back in March this year I went on to LinkedIn to network and I started talking to women…I realized that in the last almost 30 years since I was called, not a lot has changed, they face the same challenges…. I really thought: ‘What is it, why can’t we have a better way… Why is it the same-old, same-old after this many years? We have all these different initiatives!’”

“If you want to have pay equity, start negotiating from the beginning. So, how do you do that if you’re timid or you’ve never been taught? Where do you get those skills? Who’s going to teach you?”

“We need to define success for ourselves and with law it becomes a ‘big picture’ success, always. Most people see success in law as getting into law school, graduating law school, getting your first job, getting a certain pay rate, making a certain position in the firm, but every day we have success and if we only relate our achievements to these big goals then it sets us up for perfectionism. And to be crushed when things don’t go [as planned].”

CONNECT WITH FAYE GELB

Faye Gelb

Lawyer Faye Gelb is the founder of Her Legal Global, a private online community for women in law to empower their careers. Women have a shared experience in law that is consistent regardless of where they live or practice. Our community provides the space, expert information, mentors, and virtual coffees to support and help women overcome obstacles. We are strategic, proactive, and innovative in our approach. Love your career!

Her Legal Global: https://www.herlegalglobal.com/

Faye’s LinkedIn: https://www.linkedin.com/in/fayegelb/

Her Legal Global on LinkedIn: https://www.linkedin.com/company/69240862/

OUR FAVORITE HER LEGAL GLOBAL BLOGS

Have comments, questions, or concerns? Contact us at [email protected]


“The 1958 Lawyer and his 1938 Dollar” still defines the business of law…
It’s time for a change.

If you’re a lawyer, you’re familiar with the ABA article “The 1958 Lawyer and his 1938 Dollar” which gives our podcast its title, and its inspiration. That article was the start of the billable hour for law firms…And the last major change to the business of law, 70+ years ago now. Well, it’s past time for another change.

This podcast is all about bucking the status quo of the business of law. Your hosts Ron Bockstahler and Kirsten Mayfield run Amata Law Office Suites, providing law firms an alternative to the traditional fixed-cost business model that places unwanted stress on attorneys to work long hours that often-times lead to burn out, broken relationships and in many cases substance abuse. Each week they’ll discuss alternatives to the 12 hours days, endless rotation of clerks and paralegals, and the expensive offices leased to impress clients who rarely show up in person anymore. They’ll interview successful lawyers who are doing law differently, and finding a work-life balance while still running a successful firm.

Do you want to find a better way to run your law firm? It’s time for the next big change in the business of law, and you’ll get it here on The 1958 Lawyer.

More episodes of The 1958 Lawyer podcast

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