When Is It Time to Lease Office Space

What is shared office space?

Coworking Space ChicagoShared office space allows you the flexibility to create the perfect office space in downtown Chicago, while also staying within budget. We have six different shared office locations available and fully furnished. With our shared office space package, you will have access to conference rooms, monthly networking events, administrative assistance and more. Visit our Shared Office page to learn more about our services and to find YOUR Chicago office.

What is a virtual office?

Amata’s Virtual Office solutions allow you to run your business seamlessly from anywhere and can accommodate to any stage of your business. Visit our Virtual Office Page, to learn more.

Get to know us better. Contact us today!

Contact us and we’ll work with you to find the best solutions for your business needs.

Discover our offices for lawyers in Chicago.

The Need for a Virtual Office

We Are A Full-Service Support Solution For Professionals

Chicago_Virtual_Office_Defined

With today’s rapidly evolving technology, it is increasingly common for businesses to embrace the virtual or work life. Virtual office users range from early stage start-ups looking to grow their presence without overextending their budgets, to established businesses that are gradually expanding. No matter your type of company, a virtual office can provide you with the amenities of a complete office and set you up for a success.

Benefits Of A Virtual Office

Leasing and maintaining an independent office for your business can become costly, depending on the stage of your business and its growth plan. Why strain yourself or your budget when a virtual office reduces overhead cost, increases flexibility for meeting and staffing needs, and provides access to class-A building services when needed. Here are a few benefits a virtual office can provide:

  • Virtual Phone Answering Service: A personalized call answering program promotes work productivity. This cost-effective program allows you to prioritize workflow while never missing an important business or client call. Amata provides a personalized call answering service for your business with an after-hours auto attendant and a designated number for call forwarding.
  • Phone Automation: Automation is an interactive voice response system that interacts with callers. It allows businesses to respond to customers promptly and in an organized manner. Once the appropriate information is given to the customer, a member from your team may reach out in a more personal response. This is a great service for small businesses when competing against larger businesses to create a personalized customer experience.
  • Virtual Access: Virtual access gives your business the opportunity to grow with access to a shared office space, coworking rooms, common areas, cafés, and conference rooms during standard office hours. Amata offers a virtual access package, which is perfect for people who work remotely, such as frequent business travelers andthose with a home-based office who require the professional appearance of a formal office.
  • Prestigious Business Address: A prestigious business address projects a professional image to your clients while you work from home. This is a great option for those whose business is not yet ready to rent an actual office space. Amata gives you the option to choose from one of six prestigious business addresses to impress your clients on paper. As an added bonus, mailing addresses also allow you access to common areas, cafés, and coworking rooms.
  • Conference Rooms: A virtual office gives you discounted access to conference rooms where you can conduct meetings or conference calls. Give your business a professional appearance and some of downtown Chicago’s best views when you have meetings with potential business partners or clients. Amata provides multiple conference rooms in every center. Book your room here.

Work Smarter Not Harder

As large corporations transition employees to remote work positions, the playing field is leveled a bit more for small market businesses and entrepreneurs. Now, both employees of large and small companies can enjoy greater work-life balance through the convenience of a virtual office. Reduce time and money wasted on daily commute. If your business is looking to conserve budget or gain an additional location without entering into a lease, a virtual office space is right for you.

See if a virtual office is right for your business. Contact Amata for information about the virtual office plan.

As your business weighs the importance of the image it projects through its office presentation and location, make sure you take charge of its online reputation. Continue read this helpful article for more insight: Take Control Of Your Online Reputation.

Discover our virtual offices in Chicago.

Coworking As An Incubator

During my first week working at Amata, we had a saleswoman come up to our floor. The most I could offer was to take her card and give it to a manager, but before she left she asked exactly what kind of business we did here and I explained Amata the best I could. Her response included a word I have only heard in such context on HBO’s Silicon Valley.

Oh! This is an Incubator.

To be clear, Amata is not an incubator. A business incubator is a completely separate mechanism from a shared office space. Yet that word being used in reference to the floor I just signed up to spend half of my waking hours. That word made me excited.

No One Is an Island in CoWorking

Human beings thrive in co-working spaces, not just because we are social creatures in need of community, but because ideas thrive in co-working spaces. Whether or not we all admit it, we depend on one another for inspiration, to be pulled from creative blackholes, and to approach concepts we feel we know so strongly and surely, from every angle, that we are drowning in information. A single person can hear our ideas and say “have you thought of it like this…” and a new pathway of discovery is born. Crick needed Watson to soundboard his ideas long before DNA was discovered. And both of them needed the information only x-ray diffraction expert Rosalind Franklin could provide to be inspired to search for a double helix form at all. Co-working means innovation.

Various lighthearted conversations often heard in the hallways vary from the value of degrees to where to buy the best tea in Chicago, while more intense topics are preceded by a door slam and followed by a coffee or a coffee break. Here, I have access to family lawyers, risk management companies, corporate lawyers, IT companies, psychologists, marketing support —the list goes on. And not one person has turned down the chance for conversation as I greedily ask exactly what they are doing in the conference room today that has so many people drifting in and out. While distributing mail I trim the wicks on members’ candles when I see they are too long (a quarter inch is ideal for the most fragrant burn) and I know how to take care of virtually any plant they may get as a gift from a client.

We may not work for the same companies, but we are all part of the community which makes up our floor. Lawyers will contact one another to arrange referrals, group meetings occur where virtual businesses get together to discuss what they have learned in the past quarter and what challenges they have overcome. The café offers itself as a socializing and work environment when open space helps open the mind, and the cognac room is available for celebrations and comfort in learning experiences. We all seem to take advantage of the connections that can be made in our environment, both professionally and personally. People thrive at Amata because ideas thrive in shared spaces and mutual respectful. After all, we are mostly social creatures.

Learn more about Kristen Mayfield, Director of First Impressions of Amata Office Solutions.

KIRSTEN MAYFIELD, DIRECTOR OF FIRST IMPRESSIONS WITH AMATA OFFICE SOLUTIONS

Kirsten Mayfield, Director of First Impressions with Amata Office Solutions

Discover our offices for lawyers in Chicago.

Everything You Need to Know About Starting a Law Office

Everything You Need to Know About Starting a Law Office

 

Starting a law office can be very risky, especially in huge city like Chicago. Chicago law offices are everywhere you look and some of those firms have been practicing for decades. First things first, don’t get intimidated! When you’re starting the process of finding space, do your research. Read below for some helpful tips when it comes down to finding the perfect space for your own practice.

Read more

How To Know When You’ve Outgrown Your Home Office

How To Know When You’ve Outgrown Your Home Office

Does your kitchen table double as your desk? If you’re having a hard time separating your personal life from your professional life, it could be time to find a new space for your home-based business. While home offices are often a good fit for startups, allowing entrepreneurs to save on rent and other expenses, they present challenges once a company starts to bring on employees and land its first clients, according to this recent article from Mashable.

With everything from barking dogs to crying babies, home offices can be full of distractions, making it difficult for small, start-up businesses to maintain a professional image. A living room isn’t the same as a conference room, and a bedroom isn’t the same as a private office. Home offices also lack the professional exposure of a commercial office with street traffic and, due to their isolated nature, don’t facilitate collaboration with other entrepreneurs. Additionally, heavy foot traffic from employees can be a red flag to homeowners associations and possibly affect your homeowners or renters insurance, creating unnecessary headaches at a time when you’re trying to grow your company, according to the article.

If you aren’t ready to commit to traditional office space, shared office providers like Amata Office Centers are a great, affordable alternative. In addition to offering you private, professional office space, our facilities feature a variety of common areas like state-of-the-art conference rooms and on-site cafés that are ideal for face-to-face meetings with clients, who may be uncomfortable talking about business deals in your family’s dining room. Another less visible perk of shared office suites is the built-in professional network that comes with each center, making it easy for entrepreneurs to work together to solve common problems.

But a shared office suite isn’t the only way to boost your professional image. For those who want to take a smaller step, a virtual office could be a good starting point. Our virtual office solutions provide professional mail and phone answering services that serve as an extension of your brand, allowing you to have a downtown address while continuing to work from home. You can also rent conference space on an as-needed basis. If you ever decide to move to one of Amata’s Chicago office centers, your company address and phone number will stay the same, making the transition from home to office seamless for you and your clients.

Are you a home-based entrepreneur looking for shared office space in Chicago? Head over to our website to find the plan that’s right for your company. And be sure to follow us on TwitterFacebook andLinkedIn for updates about Amata and additional tips for growing your business.

Until next time,

Ron Bockstahler,

CEO & Co-founder

Image By: Tammy Strobel

Discover our offices for lawyers in Chicago.

Why Amata Is The Premiere Chicago Office Provider

Why Amata Is The Premiere Chicago Office Provider

Amata is the largest privately owned executive office suites provider in Chicago. In just a decade, we have gained some of the most valuable space anywhere in the Windy City whether it’s in the Loop or in Naperville. Each space is state of the art and a prime mailing address to associate with your business.

Read more

Your Own Office vs. Shared Space: Which is Right for your Company?

Your Own Office vs. Shared Space: Which is Right for your Company?

There will come a time for most business owners when finding a new office space will become a priority. Whether you’re running a start-up and require your very first premises, or your business has expanded beyond the boundaries of your current location, you will probably come across the following question; should you lease your own office, or share space (and costs) with another business?

Read more